Buyer

Westgate Resorts•Orlando, FL

21d

About The Position

The general purpose of the job is to provide for the material and services requirements for Resorts Operations, Development, and certain Corporate Departments for CFI/Westgate Resorts. The specific purpose of this job is to provide the material and services requirements related to mechanical and electrical systems for facilities maintenance sourcing and purchasing team. The systems supported by the team include elevators, boilers laundry, water treatment, HVAC-R, plumbing, lighting, roofing, and fitness equipment, to name a few. The goals of the buyer include optimization of assurance of supply and services, quality, service levels, and total lifecycle cost. The primary stakeholders of this buyer are the Vice President of Resorts Engineering, Directors of Engineering and their teams at each resort, and Maintenance teams at the Corporate laundry and Corporate offices. GENERAL FUNCTIONS For your assigned categories, the buyer must understand the market and supply base of qualified suppliers that can provide certain goods and services, proactively engage your stakeholders to understand their business requirements, as requirements arise, confirm a complete scope of work is documented by site engineer, as appropriate, plan and gain buy-in for a suitable sourcing strategy which may include utilizing an existing master services agreement or, most likely, competitively bidding analyzing options, negotiating, awarding, contracting, and administering purchase orders and contracts

Requirements

2-5 years of experience buying in hospitality facilities engineering and maintenance or related professional area with an industry-recognized purchasing certification technical training in HVAC-R/Electrical/Plumbing, 2-year degree in Building and Construction, Engineering, Mechanics, or related major with an industry-recognized purchasing certification; or 4 years of experience in facilities engineering and maintenance or related professional area; technical training in HVAC-R/Electrical/Plumbing
Must use sound business judgment in all decisions
Strong computer Skills; must be able to learn automated purchasing systems such as Oracle Cloud (Fusion), e-sourcing tools, and project management software
Strong Organizational and Leadership Skills
Strong negotiation skills
Attention to detail
Strong verbal and written communication skills is necessary
Must be a self-motivator
Must take responsibility for providing superior Purchasing support to assigned properties
Must be able to work under tight deadlines and stressful conditions
Must be a team player
Must be highly proficient in demand and bid analysis using Excel.
Must be able to support field teams in multiple states and time zones.
Must provide speedy response and support
Be highly competent in negotiation planning and execution, working well with internal teams to arrange roles for various team members
Must be able to plan and lead effective meetings
Ability to read, analyze, and interpret common technical drawings, journals, financial reports, and legal documents.
Ability to write reports business correspondence, and procedure manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry.
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Nice To Haves

Institute of Supply Management (ISM) Certified Professional in Supplier Manager (CPSM), Association for Supply Chain Management (ASCM) Certified in Production and Inventory Management (CPIM), Certified Supply Chain Professional (CSCP), or other industry recognized supply chain management certification
Bachelor degree from four-year college or university; or 2-5 years related experience and/or training; or equivalent combination of education and experience.

Responsibilities

Create a price justification
Resolve invoice issues
Ensure that our customers have received their items in accordance with the purchase order or contract
Review and re-write counter-offered terms and conditions; obtain Directors approval prior to awarding PO if CFI Standard Terms and Conditions have been altered.
Closely monitor supplier performance and document any performance issues for the Departments Supplier Rating Program.
Confirm the purchase order/contract has been satisfactorily completed prior to payment of invoices
Issue cure performance, work notices; terminate agreements in accordance with Purchasing Policies and Procedures.
Act as a backup for other buyers
Notify management prior to placing an order for items that are not normally purchased by a property
Obtain the necessary resort/requestor approval for change orders to Purchase Orders, Basic Ordering Agreements, or Blanket agreements; document the file accordingly
Document the purchase files in accordance with Purchasing Policies and Procedures; document all contacts and commitments made by CFI and Suppliers.
Track and Report Monthly Cost Savings
Keep reports that are required by Management updated
Create a personal development plan

Benefits

Comprehensive health benefits – medical, dental and vision
Paid Time Off (PTO) – vacation, sick, and personal
Paid Holidays
401K with generous company match
Get access to your pay as you need it with our Daily Pay benefit
Family benefits including pregnancy, and parental leave and adoption assistance
Wellness Programs
Flexible Spending Accounts
Tuition Assistance
Military Leave
Employee Assistance Program (EAP)
Life, Disability, Accident, Critical Illness & Hospital Insurance
Pet Insurance
Exclusive discounts for Team Member (i.e., hotels, cruise, resorts, restaurants, entertainment, etc.)
Advancement & development opportunities
Community Involvement Programs