Buyer

Austin Community College • Austin, TX

2d • Onsite

About The Position

To efficiently procure goods and services for Austin Community College (ACC) District in accordance with the applicable laws, administrative rules, policies, and procurement procedures.

Requirements

• Public purchasing.
• Purchasing laws, procedures, and regulations.
• Contract management and negotiation processes.
• Purchasing application software.
• Maintaining an established work schedule.
• Writing and analyzing complex requests for proposals and other solicitation documentation.
• Preparing and/or processing purchase orders.
• Complying with all purchasing laws, regulations, and policies.
• Effectively communicates verbally and in writing using tact and diplomacy.
• Ability to listen to business partners' needs, while simultaneously adhering to protocols and guidelines.
• Strong organizational and problem-solving skills with the ability to multi-task, pay attention to detail, and promptly follow through.
• Ability to influence and make decisions by applying independent judgment.
• Maintaining confidentiality of work-related information and materials.
• Establishing and maintaining effective working relationships.
• Use a variety of spreadsheet, word processing, database, and presentation software.
• Two years related work experience.
• Associate degree.

Nice To Haves

• Progressive work experience in a purchasing/procurement, contract administration or material management environment.
• Bachelor's degree or higher.
• Certified Texas Purchaser (CTP) or Certified Professional Public Buyer (CPPB) Certification.

Responsibilities

• Procures goods and services for ACC after determining the correct solicitation method to process purchase requisitions taking into consideration the total cost, timeliness, competitive bidding, and existing contracts.
• Collaborates with business partners to clarify purchasing requests and refines specifications to align solicitation documentation with departmental needs.
• Responds to routine inquiries and administers contracts by applying extension options, monitoring, and rectifying contractors' performance or non-performance, and composing formal notifications; monitors vendor reports and encourages users to utilize such resources.
• Facilitates and administers the solicitation process including legal and product research, writing specifications and bids, coordinating with business partners and other stakeholders, attending pre-proposal and evaluation meetings, conducting site visits, and providing recommendations.
• Provides customer service to internal and external customers by expediting purchasing processes; collaboratively develops and ensures positive rapport with customers through effective verbal and written communication.
• Manages online vendors system by reviewing orders, creating purchase orders, and releasing orders online; coordinates system users' personal information, adds new users and vendors to the system, and verifies correct budget and object codes to be used.
• Delivers training and presentations with an emphasis on conveying new processes.
• Works on special projects and initiates new processes in compliance with technological trends including initiation of e-surplus auction, online ordering system, and vendor performance report.
• Processes purchase orders by verifying product and source validity, model numbers, and item descriptions; determines best method for procurement for all purchases; complies with all legal requirements and regulatory deadlines.
• Updates and completes procurement and requisition reports for internal and external customers, supervisors, managers, and executive leadership.

Benefits

• Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans, and AD&D.
• ACC does not participate in Social Security.
• ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only).
• Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 501-1,000 employees