Buyer - Purchasing

University of Mississippi Medical Center•Clinton, MS

1d•Onsite

About The Position

Reviews requisitions for all hospitals, clinics, academics, and research areas. Issues purchase orders for the organization and collaborates with receiving and asset management for prompt delivery. Provides requisition center training, ongoing support, and troubleshooting for the requesters. Interacts with Category Mangement, Value Analysis, Contracts Administration, and the Supply Chain Data team to provide savings to the organization and support the item master integrity. Investigates and resolves invoice discrepancies and vendor disputes.

Requirements

Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of purchasing processes, vendor relations, or inventory management experience.
Knowledge of MS procurement laws and UMMC policies and procedures.
Skill in the use of computers and related software applications.
Verbal and written communication skills.
Skill in interacting diplomatically with persons of various educational, social, and cultural backgrounds.
Troubleshooting and problem resolution skills.
Ability to establish and maintain effective collaborative working relationships with requesting departments.
Ability to ensure compliance with applicable procurement and organization regulations, policies, and procedures.

Responsibilities

Approves special requisitions for goods and services for all hospitals, clinics, and academic and research departments in compliance with MS state procurement laws and UMMC policies and procedures.
Issues purchase orders for all patient care and research consumables, capital equipment, bill-only implants, office supplies, and time and material service agreements in accordance with MS State Procurement Laws.
Verifies and documents purchase authority to satisfy audit requirements on all purchase orders.
Advises, trains, and assists faculty, staff, and students with new and existing procurement procedures and with functionality and use of Lawson requisition center.
Coordinates with vendors, requesting departments, faculty, staff, and students regarding status of purchase orders, deliveries, and problem resolution.
Interfaces with information systems to troubleshoot and resolve system and software problems.
Collaborates with accounts payable to resolve daily PO/invoice discrepancies, ensures timely invoice payment, and resolves vendor disputes through researching GPO contracts and vendor pricing agreements, and communicating with vendors, receiving department, requesting departments, and data management team.
Collaborates with Category Management and requesting departments to provide savings to the organization and improve process flows.
Collaborates with data management team to support contract, catalog, pricing, and vendor updates in the Lawson item master.
Submits P1s through MS department of finance for sole source approvals and trade-in approvals.
Facilitates the return process for the organization by collecting all required documentation and issuing Lawson return authorizations and chargebacks for credit transactions.
Maintains competency to effectively utilize core information systems, such as Workday ERP system; Electronic Data Interchange partner; GPO contracts web platforms; ECRI institute; Openmarkets; MAGIC; and med/surg, clinical lab, research, and non-acute care distributors' web platforms; MS excel, and other related applications required to perform buyer job duties.
Maintains records and files.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.