Buyer - Purchasing (Technician II) (In-Plant)

Recon Group•Sulphur, LA

37d•Onsite

About The Position

Summary of Description: Responsible for the purchase and/or lease of construction materials and equipment, permanent facility equipment and materials, and replacement parts for company equipment. Duties: Prepare written inquiries or obtain verbal quotes for vendor supplied items in compliance with requisitions and/or specifications. Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, etc. to determine successful bidder. Negotiate terms/conditions of and place purchase orders. Negotiate and issue purchase change orders. Prepare all required documentation for each purchase order. Expedite awarded purchase orders when necessary to insure timely delivery. When required, handle third party rental contracts, awards, renewals, and terminations. Maintain files and chart all rental orders. Coordinate invoice problems with vendor and accounting, and delivery requirements with vendor and supervision. Establish/maintain working contact with vendors. Meet with sales and vendor representatives, as required. Perform other job-related duties as assigned. Position Summary This position handles the purchasing needs for the assigned project or department and acts as a liaison between vendors and the Company. Essential Job Functions There are two levels for this position. To move to a higher level depends on KSA's, behaviors and years of experience of incumbent. Handles purchasing for projects, operations, maintenance, and other departments as required Reviews requisitions regularly; converts to purchase orders up to approved authority Markets requests with appropriate vendors; keeps lists of vendors related to standard items stocked and/or purchased Places orders with vendors in accordance with approved P.O.'s Verifies price, delivery date and any other charges pertaining to orders Makes necessary changes to orders in system Solves invoice problems; forwards invoices with errors to appropriate parties for correction Matches received orders to approved purchase orders; updates purchase order system; ensures information is disseminated to appropriate parties Researches goods not received based upon orders placed Handles calls from vendors concerning deliveries, unpaid invoices Participates in procurement meetings Functions as a team member with other procurement department members Acts as back up to other team members; assists Supervisor as required Submits special reports as requested Monitors and follows up on back orders Works with systems group as necessary to ensure procurement systems are functioning properly Researches vendor statements to ensure proper balances Trains regularly on all Federal, state and local environmental regulations, requirements and guidelines; follows and adheres to all guidelines, regulations, and requirements Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate Performs other duties assigned by management that generally fall within the expected scope of this position Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. This description reflects management's assignment of essential functions. It does not proscribe or restrict the tasks that may be assigned.

Requirements

High School Diploma or Equivalent (GED), with additional specialized training or college course work and at least six (6) years of experience, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Working knowledge of procurement techniques, procedures, policies, accounting, and business contract laws required.
Good communication and interpersonal skills.
Ability to work individually and make decisions is essential.
3 - 5 years office experience, procurement, business or accounting experience preferred
Excellent computer skills, including ability to use Microsoft Office Suite, various email and internet programs and applications, financial programs, databases, and other programs used by the Company
Experience working with purchase orders
Knowledge of industry vendors
Excellent English communications skills, both oral and written; good phone skills
Ability to multi-task; organizational skills
Customer service focus; ability to deal with diverse personalities; negotiation and conflict resolution skills
Ability to meet deadlines and handle purchase orders and invoices promptly
Experience working with Federal, state and local safety and environmental regulations preferred
Ability to multi-task, prioritize, and follow through on assignments
Good computer skills including Microsoft Office Suite; ability to use database systems and other programs and applications used by this position and at Company
Fluent in English language including reading, writing and speaking; ability to read and write at a minimum of high school level; ability to clearly communicate to all levels in organization

Nice To Haves

Bachelor's Degree in business, supply chain, accounting, finance, or similar field preferred
College accounting or business courses helpful

Responsibilities

Prepare written inquiries or obtain verbal quotes for vendor supplied items in compliance with requisitions and/or specifications.
Receive vendor bids, evaluate bids considering price, delivery date, past performance of vendor, etc. to determine successful bidder.
Negotiate terms/conditions of and place purchase orders.
Negotiate and issue purchase change orders.
Prepare all required documentation for each purchase order.
Expedite awarded purchase orders when necessary to insure timely delivery.
Handle third party rental contracts, awards, renewals, and terminations.
Maintain files and chart all rental orders.
Coordinate invoice problems with vendor and accounting, and delivery requirements with vendor and supervision.
Establish/maintain working contact with vendors.
Meet with sales and vendor representatives, as required.
Perform other job-related duties as assigned.
Handles purchasing for projects, operations, maintenance, and other departments as required
Reviews requisitions regularly; converts to purchase orders up to approved authority
Markets requests with appropriate vendors; keeps lists of vendors related to standard items stocked and/or purchased
Places orders with vendors in accordance with approved P.O.'s
Verifies price, delivery date and any other charges pertaining to orders
Makes necessary changes to orders in system
Solves invoice problems; forwards invoices with errors to appropriate parties for correction
Matches received orders to approved purchase orders; updates purchase order system; ensures information is disseminated to appropriate parties
Researches goods not received based upon orders placed
Handles calls from vendors concerning deliveries, unpaid invoices
Participates in procurement meetings
Functions as a team member with other procurement department members
Acts as back up to other team members; assists Supervisor as required
Submits special reports as requested
Monitors and follows up on back orders
Works with systems group as necessary to ensure procurement systems are functioning properly
Researches vendor statements to ensure proper balances
Trains regularly on all Federal, state and local environmental regulations, requirements and guidelines; follows and adheres to all guidelines, regulations, and requirements
Abides by all safety procedures and practices applicable to location and position; participates in appropriate safety training; demonstrates commitment to and support of EHSS principles and values; champions safety at all times; participates in and/or leads safety teams or projects as appropriate
Performs other duties assigned by management that generally fall within the expected scope of this position