Buyer, Plant Services

George Fox University • Newberg, OR

20h • Onsite

About The Position

George Fox University's Plant Services department is in search of a highly skilled, motivated, and customer-service oriented individual to join the team as a Buyer. About the Job: The Plant Services Buyer will manage the procure to pay process for Plant Services working with the Plant Services team. The role assists in procurement-related functions such as vendor set up and coordination, asset acquisition and assisting in budget tracking to ensure cost-effective and sustainable facility management. Job responsibilities include, but are not limited to: Budgeting and cost tracking, assisting in the budgeting process for asset acquisitions. Ensure proper accounting codes are used to ensure ability to track project costs. Interface with Purchasing, Accounting and Accounts Payable to ensure vendors are set up, purchases are coded properly, and payments are going out as expected. Requisition management procuring goods and services for facilities operations. Invoice management, collaborating with the Finance Accounts Payable team for timely vendor payments. Tracking procurement expenditures. Manages all incoming and outgoing freight including its distribution across campuses. Creating, establishing, controlling and reviewing university quality standards, referencing the university's aesthetic guide. Coordinates with vendors to source and purchase requested assets, assisting in vendor negotiations to optimize cost savings and efficiency. Ensuring compliance with campus policies and safety regulations related to facilities and asset utilization. Providing professional communication; both written and oral. Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service. By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role. Demonstrated experience working cross culturally with respect, appreciation and humility. Other duties as assigned. A day in the life of this position: The Plant Services Buyer will obtain specifications of goods or products desired by a Plant Services team member. The buyer will then follow established protocols to purchase the item, tracking its shipping progress and communicating with appropriate team members as to when the object should arrive on campus. After the object arrives, the buyer will coordinate with the Plant Services team member to deliver the object to its intended destination. Afterwards, the buyer will ensure that the payment to the vendor has been processed in a timely manner.

Requirements

• Two or more years' experience in accounting or as a bookkeeper with skills in using Word, Excel, and Google docs and sheets.
• Two or more years of related work experience in procurement, familiar with asset management systems, and eProcurement platforms.
• The ability to work effectively with data, numbers and schedules.
• The ability to multitask, problem solve and operate under stress, and work well in a team environment.
• Ability to build relationships with diverse stakeholders and work collaboratively across departments.
• Strong organizational, communication and customer service skills.
• The ability to communicate effectively in English, orally and in writing, including on telephone, and to understand and follow written and oral instructions.
• A clean driving record along with the ability to provide proof of a valid driver's license and pass the University Driver Certification.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity .
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Responsibilities

• Budgeting and cost tracking, assisting in the budgeting process for asset acquisitions.
• Ensure proper accounting codes are used to ensure ability to track project costs.
• Interface with Purchasing, Accounting and Accounts Payable to ensure vendors are set up, purchases are coded properly, and payments are going out as expected.
• Requisition management procuring goods and services for facilities operations.
• Invoice management, collaborating with the Finance Accounts Payable team for timely vendor payments.
• Tracking procurement expenditures.
• Manages all incoming and outgoing freight including its distribution across campuses.
• Creating, establishing, controlling and reviewing university quality standards, referencing the university's aesthetic guide.
• Coordinates with vendors to source and purchase requested assets, assisting in vendor negotiations to optimize cost savings and efficiency.
• Ensuring compliance with campus policies and safety regulations related to facilities and asset utilization.
• Providing professional communication; both written and oral.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross culturally with respect, appreciation and humility.
• Other duties as assigned.

Benefits

• A strong Christian vision and mission-led organization with opportunities for your growth and contributions.
• Wonderful Christian peers and a vibrant student population.
• A beautiful, peaceful campus environment with areas to walk and coffee shops and restaurants close by.
• Free Fitness Center membership.
• Free parking.
• Rich employee benefit package for eligible positions.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 251-500 employees