Buyer/P-Card Administrator

University of Arkansas System•Little Rock, AR

About The Position

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation. The Buyer/P-Card Administrator is responsible for processing the procurement of all commodities and services. This position is governed by state and federal laws and agency/institution policy.

Requirements

The formal education equivalent of a high school diploma; plus two years of experience in merchandising or a related field, including one year in a purchasing environment.
Knowledge of purchasing principles, procedures, and methods
Knowledge of state and university purchasing laws and regulations
Ability to research and draft clear, concise, and competitive purchasing specifications and evaluate product acceptability and/or quality
Ability to perform basic mathematical computations
Ability to maintain accurate and systematic procurement records
Ability to establish and maintain effective working relationships with purchasing agents/officials, vendors, and manufacturers
Excellent written and verbal communication

Responsibilities

Review travel and purchase requested for compliance with DFA and state procurement regulations: processes orders in an automated procurement system; manages placement of purchase orders with vendors, including quote and/ or contact documentation.
Review purchase requests to determine need for term contacts; develops new contracts and /or prepares history sheet and product specifications; determines appropriate list of bidders for products; and notifies potential bidders.
Interview and work closely with vendors to obtain and develop desired products.
Negotiate prices, discount terms, and transportation arrangements for merchandise.
Prepare specifications for competitive bids and competitive sealed bids; manages bid openings, evaluation criteria, and vendor list; receives and evaluates bids to determine lowest bid and delivery requirements within cost limit; and awards bids.
Examine, selects, orders, and purchases merchandise at most favorable price consistent with quality, quantity specification requirements, and other factors.
Expedites and reviews purchase order invoices, return of merchandise, and shipment.
Maintain vendor ordering accounts for office supplies on the Internet and in an automated procurement system.
Maintain requisition and purchase orders in an automated procurement system for all documentation necessary for the related purchase order.
Audit and scan documents for the procurement card and travel card program.
Prepares information from an automated system for generated reports, as required.