BUYER II

City of Amarillo•Cocoa, FL

8d•Onsite

About The Position

Purchases commodities, equipment, and services required for City operations. This position is responsible for performing a wide variety of tasks required for public procurement of goods and services in accordance with City Purchasing Policy, Texas Government Code, Texas Local Government Code, the Uniform Commercial Code, and other governing statues as prescribed by funding sources. Works under close supervision, with minimal latitude for the use of initiative and independent judgment.

Requirements

Completion of a bachelor’s degree in business administration, public administration, marketing, or a related field; or any combination of relevant education and experience.
Valid current Driver's License.
Knowledge of: Principles and practices of purchasing strategies and procurement.
English usage, spelling, grammar, and punctuation.
Basic computer principles and procedures.
Proper public contact and telephone etiquette.
Ability to: Work in a team environment.
Skill in problem solving and in the use of a computer and applicable software.
Evaluate bids and contracts.
Pay attention to the details.
Establish effective working relationships with vendors and City employees.
Communicate effectively orally and in writing.
Manage multiple projects.
Plan and prioritize assignments.
Meet deadlines.
Perform basic computer/word processing functions.

Responsibilities

Ensure the procurement cycle is completed within statutory requirements.
Review and process quick quotes, invitations to bid, sole source procurements, and inter-local cooperative purchases for multiple City departments.
May assist with requests for qualifications, requests for proposals, invitations to bid, and other complex projects.
Assist departments in ensuring projects are awarded in compliance with procurement statutes.
Responsible for processing requisitions, ensuring proper documentation is included, issuing purchase orders in compliance with the pricing structure and contracts/ agreements, and in compliance with local, state, and federal statutes to ensure prompt supply of goods and services.
Coordinate pre-bid/pre-proposal meetings and exchanges of information between vendors and departments to ensure awareness of the City's procurement process and available goods or services.
Respond, with supervision, to inquiries from vendors, departments, and contractors in regard to projects and contracts.
Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases order requisitions.
Research City contracts, inter-local agreements, and departmental requests for quotes to verify compliance of purchases via direct payment requests.
Assist departments with financial systems, software, and the procurement processes.
Verify that vendors are provided with accurate and complete bid specifications.
Contact local vendors, small businesses, and historically underutilized business with opportunities to contract with the City.
Ensure that vendors are sent accurate and complete bids, and that acquisition of specified product or service is made at minimal cost and maximum quality.
Research new sources of supply to maximize competition.
Develop and maintain favorable relations with vendors, contractors, and city personnel.
May establish and maintain price agreements for goods and services provided to user departments via Direct Payment Request oversight.
May assist in the preparation of projects for City Council review and approval.
Familiarize self with local, state, and federal procurement laws to acquire certification to conduct public procurement and undertake progressively more complex projects.
Perform other duties as assigned.