Buyer II

Capital Metropolitan Transportation Authority•Austin, TX

9d•Remote

About The Position

Are you an experienced procurement professional seeking an opportunity to manage diverse purchasing activities while supporting a mission-driven public transportation organization? The Buyer II reports directly to the Manager, Small Purchasing & Investment Recovery. This position is responsible for the purchase of supplies, equipment, services and construction through formal and informal solicitation methods in accordance with public purchasing policy and procedures. Purchases are high-volume, low to high-dollar and low to high risk. This position is also responsible for utilizing state and federal cooperative contracts and assist in the management of the Authority’s Purchase Card (P-Card) program.

Requirements

Bachelor’s degree in purchasing, business or related field. Related experience will be substituted on a year-for-year basis up to four (4) years.
Three (3) years’ experience in the procurement field including three (3) years using formal and informal methods and contract administration, two (2) of which must be in a public setting.
Proficiency using Microsoft Officer Suite including Word, Power Point, Excel, Outlook and Teams, or similar software.
Knowledge of public purchasing methods and procedures.
Ability to compile and analyze data and make complex estimations and projections.
Ability to establish and maintain effective working relationships and to use tact and diplomacy when working with internal customers and vendors.
Ability to communicate clearly and concisely in writing and orally and to produce documents using proper sentence structure, grammar and punctuation.
Ability to maintain fiduciary obligation when handling materials and information of a confidential nature.

Nice To Haves

CPM, CPPO or similar certification preferred or ability to obtain within 1 year.
Familiarity with the Federal Transit Administration’s Circular 4220.1F and Chapter 451 of the Texas Transportation Code preferred.

Responsibilities

Serve as the primary point of contact for all departments by addressing inquiries, researching issues, and providing effective solutions.
Offer guidance to ensure departmental needs are met efficiently.
Train Project Managers, and Requestors on policies, procedures, and compliance requirements.
Provide mentoring and guidance to procurement staff to maintain best practices.
Receive, examine, and process requisitions for routine and priority goods, services, and construction.
Prepare informal solicitations (Micro and RFQ) and formal solicitations (IFB, RFP, SOQ) in compliance with applicable rules and regulations.
Utilize cooperative contracts such as DIR, TXMAS, BuyBoard, H-GAC, and GSA to purchase goods, services, and construction
Draft contractual terms for various contract types (fixed price, variable quantity, cost-reimbursable).
Create purchase agreements, purchase orders, blanket agreements, and variable quantity contracts.
Administer contracts and purchase orders ensuring requirements are being met.
Complete modifications when required and perform closeout activities, ensuring compliance and proper documentation.
Analyze bids for responsiveness, conduct oral discussions, responsibility surveys, and perform price and cost analysis to determine award suitability.
Assist requisitioners and buyers with purchase descriptions and justification memos.
Resolve vendor disputes, evaluate vendor performance, and maintain awareness of market conditions and pricing trends.
Assist in managing the Purchase Card (P-Card) program, including training, transaction review, compliance checks, reporting, and misuse documentation.
Update departmental desktop procedures and vendor guides regularly.
Represent the procurement department at local community outreach activities and events to foster relationships and promote organizational initiatives.
Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by following safety and security policies, considering safety in every action and reporting safety and security concerns.
Performs other duties as required and/or assigned.