Business Support Specialist

H & R COMPUTER CONSULTING SERVICES

About The Position

The Business Support Specialist provides contract, budget, and administrative support for theOffice of Management and Information Division (OMID). This role supports day-to-day businessoperations by assisting with contract administration, budget tracking, property management, andgeneral administrative functions. The position requires strong organizational skills, independentjudgment, and the ability to manage multiple priorities

Requirements

Bachelor's degree in business, finance or a related field with 4years of specialized experience. Or with at least 10 years of specialized experience, a degree isnot required.
Demonstrated ability of superior communication skills with all levels of staff/affiliates anddiverse groups of people in order to interface with contacts, participate in meetings,obtain cooperation and coordination, and plan and execute various administrativefunctions
Ability to prioritize work assignments involving many people, tracking, and maintaining aschedule
Ability to work independently with projects being completed with a minimum ofsupervision
Proficiency in use of Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint),Adobe Acrobat and Google (docs, sheets, presentations, forms)
Skill in office management processes
Ability to learn and use a variety of automated systems to perform administrative taskssuch as contract administration, budget preparation and tracking and support tasksrelated to web content/design, SF-182 Training, property management, conferencereservations/meeting preparation and Paper Reduction Act
Skilled in interpreting and translating policies of the SWSFC and/or OMID and relays toindividuals to assist with day-to-day administrative management problems and, asappropriate, recommend solutions for a Center-wide impact
Demonstrated skill in analyzing, developing, reviewing, and recommending action toestablish and improve management practices, techniques, and work procedures. Uponapproval of recommendation, is confident to issue final process instructions incollaboration with concerned operating personnel and provides guidance forimplementation
Knowledge of analytical and evaluative methods and techniques to identify and resolveproblems of a procedural or factual nature that enhance organizational efficiency
Prior office management experience that includes advanced knowledge of office policiesand procedures
Knowledge of how to apply analytical and/or evaluative techniques to identify, consider,and find resolution of issues or problems of a procedural nature for the duties in thisscope of work
Proven skill maintaining a contract events calendar and procurement log andindependently integrate computer software to generate office products (spreadsheets,reports, documents and forms)
A valid driver’s license is required for assistance with GOV maintenance tasks.

Responsibilities

Support contract administration activities, including intake, tracking, documentation,invoicing, and closeout support.
Assist with preparing and reviewing procurement and contract-related documents foraccuracy and compliance.
Track invoices, payments, deadlines, and contract actions, and respond to vendorinquiries.
Maintain organized contract files, logs, and tracking systems.
Coordinate with internal offices and acquisition staff to support procurement and contractprocesses.
Assist with managing procurement inboxes, training procurements, utility payments, andrelated records.