Business Support Assistant - HSC& EC Research Buildings

Stony Brook University • Stony Brook, NY

3d

About The Position

At Stony Brook Medicine, this Business Support Assistant is a valuable member of our team, who provides administrative and executive support, coordinates office functions for the HSC& EC Research Buildings/Plant Operations Business Office and has the ability to interface with all levels of management throughout the HSC.
Qualified candidates will demonstrate superior communication and organization skills while adhering to our high standard of excellence.
Duties of this Business Support Assistant may include but are not limited to the following:
Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
Process budget transfers, process purchase requisitions, track expenditures.
Collect, collate and maintain all departmental statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies.
Coordinate all office functions for the Plant Operations Business Office including telephone reception, processing of communications into and out of the office, record keeping and preparation and filing of memoranda and reports etc.
Maintain property control records.
Coordinate travel arrangements and process requests for travel reimbursement.
Enter requisitions in the Lawson system.
Perform additional responsibilities as required.

Requirements

• Associate's degree and at least 2 years of related experience in an administrative/supervisory capacity.
• Experience in MS Office Suite inclusive of Word, Excel and PowerPoint.
• Experience with Outlook email system and calendar scheduling system.
• Individual must have excellent writing skills, verbal communication skills and customer service skills.
• Individual must be highly organized.

Nice To Haves

• Bachelor's degree.
• 10 or more years of experience in the Procurement field.
• Experience in healthcare environment.
• Knowledge of Lawson and People Soft, and SUNY Systems.
• Excellent interpersonal and writing skills.
• Good understanding of financial reporting and budgeting.

Responsibilities

• Create spreadsheets, charts, graphs, databases, reports and internal/external communications.
• Process budget transfers, process purchase requisitions, track expenditures.
• Collect, collate and maintain all departmental statistics, utilizing appropriate programs to formulate and communicate reports to internal/external agencies.
• Coordinate all office functions for the Plant Operations Business Office including telephone reception, processing of communications into and out of the office, record keeping and preparation and filing of memoranda and reports etc.
• Maintain property control records.
• Coordinate travel arrangements and process requests for travel reimbursement.
• Enter requisitions in the Lawson system.
• Perform additional responsibilities as required.

Benefits

• Your total compensation goes beyond the number in your paycheck.
• SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree