Business Specialist

Kimley-Horn • Orlando, FL

1d • Onsite

About The Position

Kimley-Horn's Lake Nona, Florida (FL) office is seeking aN Organized and proactive Business Specialist who is able to provide exempt-level administrative, operational, and strategic support a large, dynamic million engineering team that services a diverse set of clients both locally and across the country. The role will serve as the primary business-support resource for the senior engineering leader, ensuring seamless coordination across accounting, production, client engagement, and administrative functions.
This is not a remote opportunity.
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it— that’s why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn’s placement on the Fortune “100 Best Companies to Work” list for 18 years!

Requirements

• Bachelor’s degree in business administration preferred.
• Minimum 10 years of experience in office management or business operations, preferably supporting engineering, technical teams, or other professional services teams.
• Strong financial acumen and experience working with accounting teams on project budgets.
• Excellent organizational and multitasking abilities, with proven experience managing multiple projects and deadlines simultaneously.
• Exceptional interpersonal and communication skills, with the ability to interact effectively with senior leaders, clients, and cross-functional teams.
• High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams), project management and scheduling software.
• Demonstrated discretion and professionalism in handling confidential information.
• Proactive, resourceful, and solution-oriented approach to problem-solving client, scheduling, and business challenges.
• Ability to anticipate needs and act with urgency and accuracy.
• Strong communication and team collaboration skills.
• Customer-focused mindset with a bias for action and a commitment to high-quality service.

Responsibilities

• Financial Project Oversight: Collaborate with the accounting team to monitor project budgets, ensure financial compliance, and maintain projects in good financial standing.
• Production Coordination: Work closely with the production team to forecast workload demands, plan project staffing, and ensure appropriate resource allocation.
• Project Tracking & Deadline Management: Oversee tracking of multiple projects, manage timelines, deliverables, and proactively communicate status updates to internal stakeholders and clients.
• Client Communication: Serve as a point of contact for client communications, schedule/coordinate meetings, and facilitate follow-ups as required.
• Senior Administrative Support: Keep the senior engineering leader organized by managing calendars, making travel arrangements, compiling and submitting expenses, prioritizing tasks, and handling confidential information with discretion.

Benefits

• Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
• Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
• Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
• Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
• Professional Development: Tuition reimbursement and extensive internal training programs.
• Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level