Business Services Coordinator

University of Colorado • Denver, CO

8d • Hybrid

About The Position

CU Denver and the CU Anschutz Medical Campus serve as vital pillars of the University of Colorado system. Located in the heart of the city, CU Denver helps make education work for all by offering unique opportunities at a premier public urban research university with more than 100 in-demand, top-ranked bachelor’s, master’s, and doctoral degree programs, across seven schools and colleges. Just a few miles away in Aurora, the CU Anschutz Medical Campus is a nationally recognized academic medical campus, home to six health professional schools, more than 60 centers and institutes, and two nationally ranked hospitals—UCHealth University of Colorado Hospital and Children’s Hospital Colorado—which together see more than 2.6 million patient visits annually.
While on separate campuses, the two universities collaborate in key areas to provide comprehensive support for students, faculty, and staff. The results are powerful: Together, CU Denver and CU Anschutz Medical Campus have earned an R1 classification for conducting cutting-edge and life-changing research that creates impact in our communities. Additionally, for more than a decade, they have received a national Military Friendly® School designation. For more information visit, ucdenver.edu and cuanschutz.edu.
The Business Services Coordinator is a critical member of the Student Life & Campus Community (SLCC) team and serves as the primary point of contact for business services and financial operations. This position oversees and supports unit business processes, including budget tracking and reconciliation, purchasing, travel, contracts, and procurement compliance. The role provides direct budgetary support to the Director by monitoring expenditures, forecasting usage, and completing monthly reconciliations, while maintaining a working knowledge of all applicable university policies related to procurement, human resources, budget, events, and travel.
In addition, this position serves as backup support for SLCC human resources processes and plays a key role in maintaining strong relationships with CU Denver student organizations, advisors, campus partners, staff, and faculty. The Procurement Coordinator provides programmatic and operational support as needed and contributes to the overall success of SLCC initiatives by ensuring efficient, compliant, and student-centered business operations.
The position reports to the Director of Student Life and Campus Community.

Requirements

• A bachelor’s degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution and
• 1 (one) year of professional level experience purchasing and interpreting procurement policies
• Ability to communicate effectively, both in writing and orally.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Outstanding customer service skills.
• Demonstrate an exceptional understanding of access and engagement with a commitment to developing equitable practices.
• Extremely high level organizational skills and attention to detail
• Resourcefulness and ability to problem-solve and take initiative; ability to anticipate needs and priorities. Flexible and collaborative, yet able to work effectively with a high degree of independence.
• Strong grasp of office protocols and professional practices; pleasant and professional demeanor, diplomacy, and good judgment.
• Ability to function in a front-line, fast-paced, student centered and developmentally focused higher education environment.

Nice To Haves

• Extensive experience in office administration/coordination, with responsibilities in areas such as information technology, assessment, management, communications, event management, and working with upper-level administrators and managers.
• Experience in university or academic environments.

Responsibilities

• Under guidance from the Director of Student Life, manages the primary Student Life & Campus Community operating budget, ensuring compliance with university and system policies and maintaining accurate fiscal records.
• Monitors student wage and operating budgets, forecasts expenditures, and proactively communicates with leadership when spending approaches established thresholds.
• Serves as the primary purchaser for Student Life & Campus Community and provides secondary coordination of all procurement and financial operations, including procurement and travel cards, purchase orders, contracts, cash controls, billing, reimbursements, and budget audits/reports.
• Acts as the primary financial and purchasing resource for the SGA Finance & Funding Committee, coordinating purchasing and contracts for CU Denver student organizations and supporting transparent stewardship of student fee funds.
• Collaborates closely with the Student Involvement Team, including conducting weekly check-ins to address procurement needs, purchasing timelines, and funding-related questions.
• Provides financial support by facilitating quarterly PSC and process trainings for staff and holding monthly meetings with budget managers to provide guidance for compliance with purchasing policy and best practices.
• Submits reports and reconciliation to the PSC in a timely manner to ensure compliance with Procurement policies and procedures.
• Maintains secondary oversight of the purchase request system within the MyLynx engagement platform to ensure efficient and compliant workflow.
• Serves as backup to the SLCC HR Liaison for hiring processes and assists with onboarding, payroll coordination, and compliance as needed.
• Support other Student Life areas with purchasing questions and the execution of contracts or purchase orders beyond the P-Card limit
• Performs additional duties as assigned to support the operational and financial success of the Office of Student Life & Campus Community.
• Assist with other departmental-sponsored events and activities throughout the year.
• Communication and collaboration with CU Denver students, faculty, and staff.
• Serve in other areas as directed by the Director of Student Life.
• Combination of day and evening hours with some occasional weekend work.
• Coordinating and picking up approved off-campus purchases and deliveries for student organizations to ensure timely and efficient distribution of materials and supplies.

Benefits

• The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
• Benefits: https://www.cu.edu/employee-services/benefits
• Total Compensation Calculator: http://www.cu.edu/node/153125

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 11-50 employees