Business Professional I (NE)

Sarasota County Government • Colonial Park, PA

12d

About The Position

This position plays a key role in the daily operation of Beaches and Water Access Parks Division (BWA). Position performs advanced professional work involving a wide variety of task related to division support, budget/finance, contract management, and pcard/procurement. This position requires independent judgement, excellent customer service and serves as a resource in the resolution of problems and issues. This position reports directly to the BWA Division Manager.

Responsibilities

• Interfaces with division manager to provide detailed and technical project/unit information.
• Coordinates a variety of assignments and projects.
• Produces Division newsletter.
• Prepares a wide range of administrative submittals including administrative packets and legal service requests.
• Prepares routine correspondences, completes data entry and proofs and edits documents.
• Develops Division communications and composes letters requiring research, analysis and/or decision making.
• Prepares responses to BCC and/or administrative assignments.
• Special assignments, projects, and research will be assigned and completed as needed.
• Responds to customers and resolves difficult customer service situations.
• Answers/responds to phone calls and screens customer emails.
• Provides exceptional customer service to internal and external customers.
• Provides adequate response to policy, legal or regulatory issues.
• Coordinates asset management including the tracking of inventory, purchasing, and disposal.
• Coordinates and tracks trainings for Division staff.
• Assists with updates to Division’s web site information and coordinates social media content following Department’s protocol.
• Completes special projects, research and other operational assignments as required.
• Monitors and tracks the Division’s budget and provides input on budget needs.
• Participates in budget preparation, data entry, and assists in the monitoring and updating through the fiscal year.
• Ensures compliance to policy and guidelines related to closing of the current fiscal year and makes recommendations to resolve issues in coordination with supervisors and OFM.
• Researches, compiles and analyzes financial related data; develops reports and related correspondence.
• Prepares yearly expenditure reports by org code and site, for the Division and for the Department, as needed
• Serves as administrative agent for 10 contracts managed by the Division.
• Serves as contract manager and administrative agent on department wide janitorial services contract.
• Participates in the preparation of requests for proposals, monitors performance, and addresses issues with contractors.
• Coordinates with the Department’s Procurement Liaison for contract renewals and amendments.
• Coordinates with Department’s Division Managers for establishment of yearly Purchase Orders for needed services.
• Maintains Division’s account information for electricity, water/sewer, trash, and recycling services.
• Processes requests for opening and closing accounts.
• Follows procurement guidelines and policies.
• Prepares and issues department wide quick quotes and pre-qualified quick quotes.
• Supports the development of scopes and procurement submittals for formal solicitations.
• Completes entry of purchase requisitions and change orders in OneSolution.
• Reviews vendor proposals and insurance certificates for contract consistency and policies ensuring proper procurement.
• Processes invoices for payment by reviewing OnBase, and coordinates with supervisors and staff for timely invoice approval and subsequent payment.

Benefits

• Health, Dental, Vision, and Life Insurance
• Short-Term and Long-Term Disability
• Flexible Spending Accounts
• Employee Assistance Program (EAP)
• Florida Retirement System (FRS)
• Wellness program including free gyms at multiple Sarasota County Government locations.
• 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees