Business Operations Specialist

Arizona State University • Tempe, AZ

2d • $50,000 - $55,000 • Onsite

About The Position

Under the direction of the Business Operations Manager, the Business Operations Specialist performs a broad scope of fiscal duties and provides guidance to staff in support of ASU policies and procedures for the core business team and supports Educational Outreach and Student Services. This position assists with the basic payment processing, organizing, coordinating and oversight of the business operations functions in accordance with established University goals, priorities, timelines, funding limitations and/or other specifications. This position is intended to cover a broad range of fiscal responsibilities to support these program areas under Educational Outreach and Student Services. The ideal candidate will be self-motivated, have high attention to detail, possess exceptional organizational and customer service skills, and have the ability to work well in a fast-paced, deadline-driven environment.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Nice To Haves

• Demonstrated knowledge of standard office and administrative practices
• Experience using a financial system, human resource management system and reporting system in a higher education environment (Workday preferred)
• Experience processing payroll and maintaining employee timesheets or serving as Department Time Administrator (DTA) experience
• Demonstrated knowledge of ASU Travel policies and procedures, specifically with Concur
• Experience working in a fast-paced environment with competing deadlines
• Experience working with detailed financial
• Experience with Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat PDF
• Experience in customer service
• Evidence of effective communication skills
• Demonstrated experience handling cash, managing a departmental purchasing card and assisting in the operation of a fiscally sound environment
• Ability to interpret, educate about and enforce University, divisional and department policy
• Demonstrated knowledge of ASU travel policies and procedures and Concur travel system experience
• Skill in preparing detailed reports on a timely basis.
• Ability to perform detailed work in an open and shared workspace.
• Ability to supervise student employees.

Responsibilities

• Work independently and exercise professional judgement to serve as a knowledgeable and helpful resource
• Keep up to date on ASU and department policies and procedures to ensure accurate output and processing
• Assist students and staff with their trip requests and expense reports
• Monitor a variety of account expenditures.
• Assist with audit requests and gathering documentation
• Process departmental supply orders
• Assist with special projects, requiring problem solving, research and recommendation of next steps
• Initiate and/or approves financial transactions in University accounting systems ASU Financial Management Systems in accordance with best practices
• Provides solutions to problems presented by customers, colleagues and student, recommends changes to methods or procedures to management, utilizing knowledge of University policy and procedure to ensure accurate financial processing
• Advise and counsel on accounting and procurement matters to department and/or University staff, provides program specific training to campus users as needed, such as financial literacy (cash handling, expense and purchasing guidelines) to new staff, and best practices for student expenditures
• Maintaining a departmental p-card(s), including daily management, document retention and monthly reconciliations
• Providing oversight and ensuring accuracy of the purchasing process within departmental units
• Assists with document retention and audit requests by gathering documentation and financial records
• May assist in maintaining the department physical key control system. Processes key requests and maintains accurate inventory
• Provide supervision to student staff as needed
• Perform other duties, as assigned

Benefits

• Tuition Reduction Program for staff members, their spouses, and dependents, available on day one.
• Low-cost health, dental, vision, and life insurance benefits.
• Retirement program designed to promote long-term savings and provide income upon retirement.
• Paid time for volunteer and professional development.
• 10 Paid Holidays and competitive Vacation and Sick accruals each Pay Period.
• Wellness program for preventative health education and screenings.
• Disability and leave program for income protection.
• Employee assistance for free and confidential behavioral health services.
• ASU Discounts to sports/events along with discounts with ASU partnerships.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees