Business Operations Specialist III (DTET/ECON)

Kent, Campa and Kate Inc.•Arlington, VA

About The Position

Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for a Business Operations Specialist III position in Arlington, VA at the National Foreign Affairs Training Center (NFATC), formerly the Foreign Service Institute (FSI). The Directorate of Diplomatic Tradecraft and Emerging Technology (DTET) provides job-specific orientation, tradecraft, and area studies training to empower foreign affairs professionals to advance U.S. interests and tackle the evolving challenges of 21-century diplomacy. This position provides business support for administrative management of the directorate in one or more areas to include budgeting, contract management, procurement, travel, invoicing or HR activities

Requirements

Bachelor’s degree and five (5) years’ experience working in an office environment or ten (10) years of experience performing work in support of federal budget processes and/or in support of federal contract administration.
Ability to communicate effectively and professionally in writing and verbally in meetings or on phone calls.
Strong experience in Microsoft Excel functionalities including but not limited to utilizing pivot tables, formulas, and data connections; database and spreadsheet management experience required;
Strong experience in Microsoft SharePoint functionalities including but not limited to creating and managing document libraries, lists, and workflows.
Ability to obtain a secret clearance.
Candidates must possess U.S. Citizenship.

Responsibilities

Analyzes established and existing processes and suggests methods for streamlining and improving operations; and update SOPs for the administrative unit.
Contributes to the formulation of the annual and mid-year financial plans; develops data, reports, and draft narrative justifications in support of financial planning;
Sets up and maintains detailed spreadsheets to monitor, track and project funding;
Prepares budget and financial documents and transactions including, but not limited to travel authorizations and vouchers, requisitions, reimbursements, and honoraria;
Monitors spending, generates reports from the financial system, and prepares budget reports, charts, grafts and presentations;
Creates and maintains spreadsheets and databases for status tracking of contract positions, including status of pending requests and time off;
Works closely under the direction of the COR to support contract administration responsibilities;
Ensures contract status documents are maintained in a current and accurate manner; maintains COR e-filing system;
Establishes and updates reference documents, work instructions, and process maps/flowcharts;
Handles confidential and/or personnel sensitive material and information with tact and discretion;
Provides program support to FSI Components and their divisions, programs, and courses.
Creates dashboards to connect disparate data sets and provide data visualizations;
Facilitates change management initiatives related to modernization, such as transition of office management system to Microsoft 365, and adoption of updated or new information technology tools to automate reporting;
Serve as liaison to other bureaus and customers as assigned. Responds to questions and troubleshoots issues in writing and over phone;
Assess existing processes and systems, identify opportunities for improvement, and propose more efficient or cost-effective alternatives to supervisor/ team lead;
Create and draft Standard Operating Procedures (SOPs) for administrative unit, office procedures. Update existing SOPs to reflect current policies, systems, and processes and standardizes and improves format.