Business Operations Manager (PSM II)

State of Maine•Augusta, ME

About The Position

This is a senior management position in the agency responsible for oversight of development, implementation, and compliance with the Department's financial and administrative functions and advising the Commissioner's office in these matters. Duties will include: Oversee and coordinate matters affecting Department business operations, including coordination with other agencies and the Natural Resource Service Center on matters of finance and budget. Work with appropriate staff to develop and implement Department policies and procedures to ensure compliance with all state, federal and other financial control objectives and continually work with the Natural Resource Service Center to monitor compliance and agency business functions. Manage Department support staff charged with acting a technical resource to agency managers in matters of administrative process, including procurement, contract management, fixed asset management, business controls et. al. Advise Commissioner, Deputy Commissioner, Bureau Directors and others on fiscal and other business operations matters in order to provide recommended solutions to identified problems. Assist the Commissioner’s Office in directing and overseeing the Department’s Strategic Plan Prepare testimony and work session material for legislative committees including the Joint Standing Committee on Inland Fisheries and Wildlife, Appropriations and Financial Affairs. Assist Commissioner’s Office in preparing responses to the Governor’s Office on financial and business operation matters. Coordinate Department audits at the state and federal level and work with the Natural Resource Service Center to appropriately resolve audit findings or any identified issues that do not reach the level of a finding. Assist in tracking budgets for Department capital improvement projects Coordinate Risk Management policies and billing for the Department Coordinate new employee training for the Department, and appropriate ongoing refresher training for all Department staff. Oversee Department fixed asset accounting as directed by the Office of the State Controller

Requirements

A six (6) year combination of education/experience in Business Management, Public Administration, or other directly related field to include four (4) years of program management experience in financial or budget management.
Related experience and/or training may be substituted for education on a year for year basis.

Nice To Haves

Preferences will be given to candidates with experience in state government in a managerial or strategic role related to administrative or financial/budget functions.

Responsibilities

Oversee and coordinate matters affecting Department business operations, including coordination with other agencies and the Natural Resource Service Center on matters of finance and budget.
Work with appropriate staff to develop and implement Department policies and procedures to ensure compliance with all state, federal and other financial control objectives and continually work with the Natural Resource Service Center to monitor compliance and agency business functions.
Manage Department support staff charged with acting a technical resource to agency managers in matters of administrative process, including procurement, contract management, fixed asset management, business controls et. al.
Advise Commissioner, Deputy Commissioner, Bureau Directors and others on fiscal and other business operations matters in order to provide recommended solutions to identified problems.
Assist the Commissioner’s Office in directing and overseeing the Department’s Strategic Plan
Prepare testimony and work session material for legislative committees including the Joint Standing Committee on Inland Fisheries and Wildlife, Appropriations and Financial Affairs.
Assist Commissioner’s Office in preparing responses to the Governor’s Office on financial and business operation matters.
Coordinate Department audits at the state and federal level and work with the Natural Resource Service Center to appropriately resolve audit findings or any identified issues that do not reach the level of a finding.
Assist in tracking budgets for Department capital improvement projects
Coordinate Risk Management policies and billing for the Department
Coordinate new employee training for the Department, and appropriate ongoing refresher training for all Department staff.
Oversee Department fixed asset accounting as directed by the Office of the State Controller

Benefits

Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($11,857.68-$13,950.24 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($365.28 annual value).
Retirement Plan – The State of Maine contributes 14.11% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive forty-two (42) consecutive calendar days of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.