Business Operations Manager

Brookhaven National Laboratory•Upton, NY

15d•Onsite

About The Position

Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program The Business Services Directorate provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $900 million annual budget. The Business Services Directorate (BSD) has an opening for a Business Manager position, within the Business Operations Office, managing the Energy and Photon Sciences (EPS) Directorate's. Candidate will provide ongoing recommendations for improvements, identify business risk issues, and make recommendations for alternative solutions to management. This individual will report to the Associate Laboratory Director for Business Services and Chief Financial Officer. Position Summary: The Business Operations Manager – Energy Photon Science Directorate (EPS) will provide budget and financial analysis support to the Associate Laboratory Director for the Business Services Directorate (ALD BSD) along with timely and accurate business forecasts to the BNL Budget Office for Laboratory Level funding, cost targets, estimation of overhead revenue, Senior Leadership Council updates and institutional planning, as well as, provide business expertise, strategic guidance, support, and leadership to the Associate Laboratory Director for Energy and Photon Science (ALD EPS), as well as the Directors and Chairs of NSLS-II, Co-design Center for Quantum Advantage (C2QA), Energy Sciences Department, and Interdisciplinary Science Department.

Requirements

Bachelor’s degree in business or related field.
A minimum of eight (8) years’ work experience that demonstrates a thorough knowledge of Generally Accepted Accounting Principles (GAAP), Variance Analysis and Project Reporting, including knowledge of budget planning, procurement process, A/P, A/R, payroll, travel, etc.
Minimum of 4 years demonstrated management/leadership experience. This must include formal supervisory experience including supervision of exempt and nonexempt staff.
Demonstrated leadership and experience managing a staff of financial professionals.
Excellent verbal, written communication, and interpersonal skills required.
Ability to present financial data (orally and written form) in a concise format to non-financial stakeholders routinely.
Proven ability to work in a team/workgroup environment and lead a team/workgroup.
Must be able to work effectively under pressure, while meeting deadlines and balancing multiple priorities.
Excellent organizational skills and detail oriented with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Nice To Haves

Master's degree in Accounting, Finance, or closely related field to include a core of relevant courses.
Experience working in a Department of Energy (DOE) Laboratory is preferred.
Project Management, PMP Certificate.
Working knowledge of Cost Accounting Standards (CAS), as well as the financial systems.
Experience with PeopleSoft Financials, Workday HR, Queries, Power BI, and SharePoint is highly desired.

Responsibilities

Provide advice and strategic counsel to the ALD EPS and the ALD BSD regarding the financial status of the organizations within the EPS Directorate.
Develop and/or participate in the development of policies and procedures within the Directorate, as well as at the Laboratory level.
Prepare data to support financial planning and reporting activities at the Laboratory level, e.g., setting of funding and cost targets and long-range plans, estimation of overhead revenue, Senior Leadership Council updates, institutional planning, etc.
Provide consolidated financial reporting and analysis for the EPS Directorate.
Prepare ad hoc financial analyses, as required, to support business decisions and activities, e.g., strategy retreats within the Directorate and the Laboratory.
Manage or participate in special projects as requested by the ALD EPS and ALD BSD.
Prepare data to support project management processes, tools, and techniques for EPS projects utilizing Earned Value Management Systems.
Participate as a panelist in DOE project and operations reviews within the DOE Laboratory complex, as requested.
Prepare financial documentation for DOE-led reviews of programs, projects, and operating facilities within EPS.
Prepare financial data in response to inquiries by DOE Program Offices, OMB, and Congress.
Coordinate the Laboratory’s annual budget submission process within the EPS Directorate, including the development of financial plans and submission of Field Work Proposals.
Prepare financial plans for annual/quadrennial budget briefings scheduled by various Departments within the Office of Science, National Institute of Health (NIH), and National Institute of Science and Technology (NIST).
Manage current year funding allocations for the EPS Directorate.
Prepare, maintain, and implement current year cost plans for the EPS Directorate.
Prepare financial data for SPP and/or OFW Project Proposals and assist in proposal preparation, as appropriate.
Prepare financial data for LDRD/Program Development proposals; coordinate the submission of LDRD/Program Development proposals, and resolve prioritization issues, as required.
Develop Organizational Burden Rates at the Directorate, Department, and Division levels, as appropriate.
Develop facility use rates for EPS operating facilities.
Provide financial oversight of BNL’s Space Management System within the EPS Directorate.
Oversee Property Management functions within the EPS Directorate.
Maintain Special Process Spares Inventory; conduct annual physical inventory, and reconciliation with the BNL financial system.
Administer Credit Card Program within the EPS Directorate.
Administer Procurement functions within the EPS Directorate, including processing of web requisitions, change orders, contract administration, and invoice approval.
Support the implementation of BNL policies as well as compliance with BNL’s Prime Contract, DOE Orders, government regulations, Generally Accepted Accounting Principles (GAAP), and Cost Accounting Standards (CAS).
Provide financial and business process support for internal and external audits, as required.
Supervise, mentor, and professionally develop a Business Office team of 14-16.
Demonstrate a strong commitment to ethical conduct, transparency, and responsible stewardship in all procurement activities.
Foster a respectful, inclusive, and collaborative work environment that reflects BNL’s values and reinforces the Laboratory’s commitment to safety, service, integrity, teamwork, and scientific impact.