Business Operations Coordinator

LineVision, Inc. • Boston, MA

12d • Hybrid

About The Position

Hybrid: Boston, MA Headquarters (2-4 days/week onsite) Be the organizational backbone supporting LineVision's next phase of growth and fundraising. We are seeking a Business Operations Coordinator to support our CFO in preparing LineVision for our next fundraising round. This role is perfect for a highly organized, detail-oriented professional who thrives on creating order from complexity and wants broad exposure to finance, legal, and operations at a high-growth technology company. If you are looking to build a strong foundation in business operations while directly supporting executive leadership, join us at LineVision, Built In Boston Best Places to Work!

Requirements

• 2-4 years professional experience in operations, administration or related role
• Exceptional organizational skills with meticulous attention to detail and ability to manage multiple priorities simultaneously
• Previous exposure to contracts, legal documents, or corporate legal environment (paralegal, legal assistant, compliance roles)
• Strong written and verbal communication skills with ability to interact professionally with executives, legal counsel, and external stakeholders
• Proficiency with document management systems, Google Workspace or Microsoft Office, and comfort learning new tools quickly
• Self-starter mentality with ability to work independently, anticipate needs, and take initiative on process improvements

Nice To Haves

• Experience creating organizational systems, databases, or process documentation from scratch
• Background in professional services, startups, or fast-paced environments requiring adaptability
• Genuine curiosity about business operations and eagerness to learn across finance, legal, and strategic functions
• Willingness to roll up sleeves and tackle whatever needs to get done, even if outside traditional job scope
• Experience with or willingness to learn contract management software

Responsibilities

• Manage and maintain company document management systems, ensuring all contracts, agreements, and critical business documents are organized, accessible, and up-to-date
• Coordinate contract administration processes including tracking, filing, renewal dates, and ensuring compliance with key terms across customer agreements, vendor contracts, NDAs, and HR documents
• Prepare and maintain the virtual data room for fundraising activities, organizing financial records, legal documents, and business materials for investor due diligence
• Provide comprehensive administrative support to the CFO across varied projects and priorities, managing calendars, coordinating meetings, and tracking action items
• Develop and implement organizational systems and processes to improve efficiency across finance and operations functions
• Audit and organize all existing company contracts and legal documents, creating a centralized tracking system with key dates and renewal terms
• Learn LineVision's business operations, key stakeholders, and document requirements across departments
• Begin building the framework for the virtual data room, cataloging existing materials and identifying gaps
• Implement a fully functional contract management system with automated alerts for key dates and proactive renewal tracking
• Maintain a complete, investor-ready data room with all financial, legal, and business documents organized and current
• Establish yourself as the go-to resource for document location, contract questions, and administrative coordination across the organization
• Successfully support the CFO through a complete fundraising cycle, managing all data room requests and investor due diligence coordination
• Identify and implement process improvements that increase efficiency in document management, contract administration, and CFO support functions
• Expand your capabilities to take on additional finance or operations projects based on company needs and your interests

Benefits

• Impact. Your talent, time, and energy will critically impact our success in accelerating our mission of providing utilities with grid intelligence to enable affordable, reliable power.
• Ownership. You will hold broad responsibilities with high autonomy and trust in a communicative, collaborative, and fast-paced environment.
• Flexibility. You will be empowered to maintain work-life balance with trust-based PTO and a flexible hybrid work schedule.
• Real World Innovation. You will join a motivated and high-performing team working with cutting edge, patented technology to help solve key obstacles to meet the demands of an AI-powered future.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees