Buisness Operations Coordinator
About The Position
The perfect Business Operations Coordinator thrives on problem solving, hard work and collaboration across departments. The incumbent has strong administrative skills used to assist in preparation of estimates, proposals, technical writing, training, and engineering support for Electronic Security Systems (ESS) to include Intrusion Detection Systems (IDS), Closed Circuit Television System (CCTV), Access Control Systems (ACS), and various other systems. The incumbent assists in the completion of tasks involved in permitting, scheduling, purchasing, device counts, project start-up, and document flow. This position is relied upon to follow up on open items and track issues. They understand the importance of delivering high quality projects within budget and on schedule. If your passion is driving results, please read on.
Requirements
- 3+ years of related experience
- Excellent Organization & Time Management
- Excellent knowledge of MS Office and computers required
- Must have experience with, or ability & desire to learn about our CCTV / Access control products and services
- High School Diploma Required
- Ability to lift up to 50 lbs., and assist in lifting up to 100 lbs.
- Walking, standing, bending
- Operation of office equipment such as computers, printers, copiers
Nice To Haves
- Associates or Higher Degree preferred
- Experience as a purchaser, buyer or sales coordinator a plus
- WeSuite and Sedona applications
- Experience with SmartSheets
Responsibilities
- Assists with administrative tasks of RFPs and RFQs as requested
- Manages data entry and documents such as RFI's and submittals at the direction of the project managers and sales representatives
- Assists with job management and change orders in CRM
- Vendor management capabilities to process quotes, bids, and maintain great customer service through the sales, installation, customer support cycle, and process project registration
- Assists with budget revisions as needed
- Assists with generating project reports
- Assists with Forecasting
- Assists with subcontractor coordination as required
- Builds relationships with internal departments, customers, and vendor relations
- Coordinate Turnover calls
- Coordinate product review calls
- Ticket & schedule creation in Sedona
- Maintain task workflow
- Performs all other duties as assigned
- Become familiar with parts identity
- Understanding RMA’s
- Assist in backup and management of sign out sheets
- Holding fellow associates accountable for parts sign out
- Knowledge of cycle counting
- Assist in backup and management of physical inventory
- Inventory audits quarterly/yearly
- Monthly spot checks
- Performs all other duties as assigned
- Maintain cleanliness & organization
- Ship & Receive product
- FedEx shipping label creation
- Assists with package material & shipping for remote project managers
- Receiving POs – ability to verify packing slips against parts and receive in Sedona
- Space Management – For job product staging
- Staging materials for projects
- Performs all other duties as assigned
- Excellent verbal, written, and interpersonal skills
- Participation in community involvement activities
- Maintains confidentiality at all times
- Ability to pass pre-employment screenings (drug, background, and driving history)
- Performs all other duties as assigned
Benefits
- Competitive pay
- Paid vacations & holidays
- Health benefits
- Life insurance
- 401(k) plan with employer match
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
