Business Operations and Events Manager

Skyline Construction

9d•$151,000 - $185,000•Onsite

About The Position

The primary purpose of the Business Operations & Event Manager is to oversee and optimize the daily administrative functions of the San Francisco and San Jose offices. This role is critical in ensuring that the offices operate efficiently and critical event planning is managed in a professional and creative manner. This role is responsible for streamlining processes, coordinating a wide variety of internal and external events, managing budgets, logistics, vendors, and communication while also leading the Office Managers to enhance productivity and office organization. This role is strategic in implementing best practices, fostering a positive work environment, and elevating the service and offerings provided by the Office Management team.

Requirements

Demonstrated people-management experience
Cross-departmental collaboration, delegation and facilitation
Program and project management
Budget management
Corporate event management
Strong organization and problem-solving skills.
Ability to take initiative, work independently and make decisions.
Strong write and oral communication skills.
Proficiency with entire Microsoft suite and quick to pick up technology.
Financial acumen for budgeting and cost control.
Adaptability to work with dynamic environments.
Minimum 10 years of relevant experience in the areas of business operations and events planning.
Graduation from an accredited four-year college or university with major coursework in Hospitality Management, Marketing, Communications or Business Administration.

Responsibilities

Responsible for overseeing the day-to-day responsibilities of Office Managers, including answering phones, checking and triaging voicemails, ordering and stocking office supplies, general office organization and tidiness.
Manages the office budgets and day-to-day operations of the San Francisco, San Jose, Walnut Creek and Pleasanton including facilities management, coordination with property management, vender relations and inventory control.
Coordinates office moves and expansions between team members and the moving contractors, office supply vendors and IT team.
Coordinates client-facing events for the Operations team including in-office happy hours, project completion dinners, and more, including: invitation and client outreach, scheduling, food and beverage, decorations, SWAG coordination with Branding and the presentation of all of the above to create a high-end experience for guests.
Coordinates all large company-hosted events for clients
Coordinates Skyline-sponsored industry events in conjunction with the Branding team:
Coordinates all Subcontractor appreciation events.
Coordinates Bay Area Womenâs Network events.
Leads quarterly / annual philanthropy events for the Bay Area region.
Participates in the O-Club leadership.
Leads internal teambuilding events like Bootcamp.
Leads event planning and scheduling efforts for the summer internship program including jobsite tours, shop tours and the final event presentation and Giants game.
Leads the coordination of all companywide and facilitates with clients/employees: Warriors, Giants, Valkyries, etc.
Supports Sales team events and experiences as time permits.
Owns the master Bay Area regional calendar of all events and trainings. Short and long term calendar management of all training programs for the region, ensuring that trainings are spaced out to avoid the strain on Operations schedules taking into consideration: strategic planning, team offsites (Project Manager retreat, emerging leaders training), pitch training, safety training, field meetings, client-offsites, etc.
Supports Operations in all aspects of their training program including ongoing refresh courses and subcontractor lunch and learns, ensuring adequate attendance.
Facilitates event details and management for all trainings:
Scheduling support and facilitation around recruiting and candidate interviews, college recruiting career fair communication and organization with various schools.
Coordinates gifts for employee milestones including weddings, babies, anniversaries, and some personal touch gifts to clients.
Celebrates and promotes when people become 100% vested via tracking and communication.
Takes on special projects as needed.

Benefits

Employee Stock Ownership Plan (ESOP)
Competitive Medical Insurance plan options including an HSA plan with Company deductible contributions.
Dental Insurance
Vision Insurance
401K Plan Matching
Unlimited PTO
Life Insurance
Flexible Spending Account (FSA)
Gym reimbursement program
Ability to enroll in various voluntary benefits (Pet Insurance, Identity Theft Protection, Legal Assistance and more.)