Business Operations Analyst

University of California San Francisco • San Francisco, CA

18h • $29 - $54

About The Position

This position will serve as a Business Operations Analyst (Admin Officer 2) supporting the Department of Medicine at the San Francisco VA Medical Center. S/he will work directly with the UCSF Director of Finance and Administration (DFA) and the HR and Education Officer in a myriad of activities related to the following roles, 1) HR liaison, 2) business operations office analyst, 3) strategic and operational special projects as assigned. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $29.05 - $53.50 (Hourly Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html BA/BS with a major in a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience One or more years of administrative experience, including budgeting, reporting, projections, proofreading/editing. Strong customer service and problem solving skills. Excellent financial and analytical skills – experience working with budgets. Demonstrated strong skills in MS Word (e.g., advanced formatting, mail merge), Outlook (e.g., calendar and task management) and Excel (e.g., multipage spreadsheets with linked formulae, pivot tables) Solid communication and interpersonal skills to communicate effectively and professionally with a diverse group of individuals, both verbally and in writing. Ability to build and maintain effective relationships with staff in other functional areas. Ability to analyze complex and non-routine issues, requiring innovative solutions Solid organizational skills and ability to multi-task with demanding timeframes and multiple customers. Ability to use discretion and maintain confidentiality. Ability to use sound judgment in responding to issues and concerns, making both good and tough decisions in a timely manner. Detail oriented with ability to proactively follow projects through to completion, working independently without need for close supervision. Proven accuracy with demonstrated ability to manage multiple projects simultaneously. Demonstrated strong work ethic and reliability Ability to drive or travel to other UCSF locations for meetings, training, errands Self-managing, setting and accomplishing goals and objectives, anticipating and adjusting for problems and obstacles. UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense and other financial applications. Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. The Department of Medicine is the largest department in the UCSF School of Medicine. The mission of the Department includes research, teaching, patient care, and public service. The Department has a decentralized organizational structure across five sites (Parnassus Heights, Mt. Zion, Mission Bay, San Francisco Veterans Affairs Medical Center and the Zuckerberg San Francisco General) and 41 divisions housing 613 faculty, 160 non-faculty academics, 382 residents/fellows, 92 post-docs, and 804 staff. Authority and accountability for the Department rest with the Department Chair who leads the Parnassus and Mt. Zion sites and also directs the Vice Chairs/Chiefs at the SFVAHCS and ZSFG. About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu Join us to find a rewarding career contributing to improving healthcare worldwide.

Requirements

• BA/BS with a major in a related field and two years of experience in administrative analysis or operations research; or an equivalent combination of education and experience
• One or more years of administrative experience, including budgeting, reporting, projections, proofreading/editing.
• Strong customer service and problem solving skills.
• Excellent financial and analytical skills – experience working with budgets.
• Demonstrated strong skills in MS Word (e.g., advanced formatting, mail merge), Outlook (e.g., calendar and task management) and Excel (e.g., multipage spreadsheets with linked formulae, pivot tables)
• Solid communication and interpersonal skills to communicate effectively and professionally with a diverse group of individuals, both verbally and in writing.
• Ability to build and maintain effective relationships with staff in other functional areas.
• Ability to analyze complex and non-routine issues, requiring innovative solutions
• Solid organizational skills and ability to multi-task with demanding timeframes and multiple customers.
• Ability to use discretion and maintain confidentiality.
• Ability to use sound judgment in responding to issues and concerns, making both good and tough decisions in a timely manner.
• Detail oriented with ability to proactively follow projects through to completion, working independently without need for close supervision.
• Proven accuracy with demonstrated ability to manage multiple projects simultaneously.
• Demonstrated strong work ethic and reliability
• Ability to drive or travel to other UCSF locations for meetings, training, errands
• Self-managing, setting and accomplishing goals and objectives, anticipating and adjusting for problems and obstacles.

Nice To Haves

• UCSF experience, including use of Peoplesoft, MyReports, BearBuy, MyExpense and other financial applications.
• Three to five years academic administrative experience (working in an educational or medical environment), including meeting / event planning and coordinating multiple complex schedules.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees