Business Office Manager - Medicare / Medicaid Billing

Avamere • Shoreline, WA

12d • $30 - $36

About The Position

We are seeking an experienced Business Office Manager to oversee the financial and administrative operations of our Skilled Nursing Facility. The ideal candidate will have a strong background in managing business functions within an SNF, including billing, accounts receivable, and payroll.

Requirements

• 2 years medical billing experience required, SNF preferred, including Medicare, Medicaid,
• Must have, as a minimum, three (3) years’ experience in bookkeeping or accounting practices.
• Must possess, as a minimum, a high-school diploma or its
• Proficient in Microsoft word, excel, email,
• Must be knowledgeable of computers, data entry/retrieval, output,
• Must be able to read, write, speak, and understand the English
• Must possess the ability to make independent decisions when circumstances warrant such
• Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel and the general public.
• Must be able to type 45 words per minute and use a 10-key
• Must possess the ability to work independently and harmoniously with other
• Must be able to complete tasks and meet deadlines with the potential for multiple interruptions throughout the workday.
• Must possess the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc., that are necessary for providing sound accounting techniques.
• Must be able to understand and conduct written and oral
• Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
• Must possess the ability to examine and verify financial documents and
• Must be able to prepare financial and other records in a systematic, neat, and legible
• Must not pose a direct threat to the health or safety of other individuals in the

Nice To Haves

• Experience in SNF accounting preferred but not required.

Responsibilities

• Accounts Receivable
• Manage the business office systems in accordance with Avamere policies and procedures including completion of daily, weekly, and monthly tasks and non-
• Perform routine billing process by ensuring billing is set up, billed, and collected timely and accurately.
• Ensure payer tree accuracy for all new admissions and payer changes as well as insurance verification upon admission and year end.
• Identify, research and correct billing discrepancies timely and communicate with the administrator and regional support to problem solve and collect on difficult
• Applies knowledge of skilled nursing insurance billing including but not limited to Medicare, Medicaid, private insurance, HMOs, and co-insurances.
• Stays current with facility contracts along with industry changes, covered charges, and billing practices.
• Communicates with residents and/or responsible parties regarding bills and financial obligations per collection policy.
• Participated in monthly A/R review and completes necessary reports as
• Complete the month end close within designated timeframe by utilizing the month end daily task form and month end check list.
• Expectations for the month end process include bad debt logs, refund tracking log, adjustment log, triple check, etc.
• Maintains accurate and up to date records of business office functions including accounts receivable (A/R), accounts payable (A/P), admissions and census numbers, resident insurance information and financial files, bank deposits, petty cash, and resident trust
• Engage as part of the management team by actively contributing to problem solving, decision making, center and company-wide initiatives and attending management team meetings such as stand up, triple check, utilization review (UR) quality assurance performance improvement (QAPI), AR, and other meetings as required.
• Provides prompt, professional, and courteous customer service to residents, family members, vendors, and outside representatives.
• Review resident trust accounts, follow Avamere policy and procedures as well as state regulations, and month end reconciliation.
• Assist in implementing the day-to-day functions of the accounting
• Prepare monthly accrual logs of open invoices and reclasses as
• Assist in preparing expense reports, petty cash reconciliation, etc.
• Accounts payable (if required by facility)
• Process and verify payment of invoices on a timely basis including verifying purchase orders and invoices match.
• Verify invoices received for quantity, unit price, extensions, and
• Forward invoices to appropriate department personnel for approval for
• Code invoices with appropriate chart of account number to assure that expenses are distributed to the correct expense account and vendors.
• Communicate with suppliers/vendors concerning errors or questions on
• Perform functions of computer/data processor efficiently and
• Maintain and secure usernames and
• Stay up to date on all programs and software that are utilized by
• Ensure that resident admission contracts are signed and appropriately filed per BOM admission checklist.
• Payroll (if required by facility)
• Assist in preparing payroll, time sheets, , as directed.
• Maintain payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed.
• Report known or suspected incidents of fraud, waste and or abuse to the
• Participation in all compliance training
• Attend and participate in facility mandatory in-service training programs as scheduled (e.g., OSHA, TB, HIPAA, Abuse Prevention, etc.).
• Follow established safety regulations, to include fire protection/prevention, smoking regulations, infection control, etc.
• Assist in preparing budget and financial information as
• Ensure that the resident’s rights to fair and equitable treatment, self-determination, individuality, privacy, property, and civil rights, including the right to wage complaints, are well established, and always maintained.

Benefits

• Health Insurance: Comprehensive medical, dental, and vision plans. Low individual and family deductible.
• 401 (k) Plan: After 90 days of employment, with matching program.
• Paid Time Off (PTO): Accrue up to 4 weeks PTO per year, 6 holidays and accrued sick leave.
• EAP Canopy with unlimited telehealth mental health visits.
• Continuing Education and Higher Education Reimbursement.
• Generous employee referral bonus program.
• Flexible Spending Accounts & CERA: Medical FSA, Dependent Care FSA and CERA (Commuter Expense Reimbursement Account).
• Professional Development: Opportunities for growth and development within the company.
• Voluntary Benefits: Life insurance, disability coverage, supplemental hospital, accident and critical illness coverage, Legal Services, Pet Insurance, discount programs and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED