Business Office Manager - Northwest Place

Senior Resource Group, LLC • Portland, OR

21h • $70,000 - $75,000

About The Position

The Business Manager reports directly to the Executive Director and works closely with the community’s department managers, corporate Human Resources, and corporate Accounting Department. The Business Manager will oversee all aspects of the Receptionist Area, including but not limited to staffing, Manager on Duty, and training. Specific responsibilities include billing, A/R, and payables. As a valued member of the community's leadership team the Business Office Manager helps set a tone of professionalism and caring for residents, their families, and our staff.
Some of the HR duties will include:
Responsibilities to include HR orientation and onboarding of new staff at the community.
Responsible for all benefits coordination (medical, dental, vision, life, disability, 401k, etc.), including invoice processing, recordkeeping and eligibility determination.
Regularly audit the eTime to ensure proper timekeeping practices are occurring. Track vacation, sick time, including overtime for the Flash Report.
Process all HR and Payroll transactions in a timely manner. During payroll processing, work with the payroll team to ensure complete accuracy of paychecks by following the HR/Payroll Checklist.
Ensure that payroll is posted to the GL system (Yardi), and partner with Accounting Managers to fund payroll
Maintain complete personnel files, including but not limited to job descriptions, performance evaluations, performance improvement plans, and pre-employment screening required.

Requirements

• Engaging written and verbal communication skills along with excellent customer service skills
• Minimum of 5 years of experience managing a business office, preferably in health care
• Can demonstrate understanding of basic accounting principles and GAAP accounting
• Familiarity with monthly P&L and departmental spend downs
• Strong computer skills. Yardi experience a plus
• Degree (A. A.) from a two-year college or technical school; or equivalent combination of education and experience
• Maintain confidentiality for all resident, employee, and financial information and data
• Practices the highest standards of ethics, honesty, integrity and accuracy in representing the community, its ownership, residents, and co-workers
• Able to perform budget analysis and variance reporting
• Proficient in using Microsoft Office and ability to operate standard office equipment
• Proven ability to work in a team setting and provide strong customer service

Nice To Haves

• Experience in healthcare, senior living, resort, or hospitality industry preferred
• Yardi experience a plus

Responsibilities

• Oversee all aspects of the Receptionist Area, including but not limited to staffing, Manager on Duty, and training
• Billing, A/R, and payables
• HR orientation and onboarding of new staff at the community
• Responsible for all benefits coordination (medical, dental, vision, life, disability, 401k, etc.), including invoice processing, recordkeeping and eligibility determination
• Regularly audit the eTime to ensure proper timekeeping practices are occurring
• Track vacation, sick time, including overtime for the Flash Report
• Process all HR and Payroll transactions in a timely manner
• Ensure that payroll is posted to the GL system (Yardi), and partner with Accounting Managers to fund payroll
• Maintain complete personnel files, including but not limited to job descriptions, performance evaluations, performance improvement plans, and pre-employment screening required

What This Job Offers

• Job Type: Full-time
• Career Level: Manager
• Education Level: Associate degree