Business Office & Golf Course Accounting Assistant (Part-Time)

Stanford Athletics•Stanford, CA

15d

About The Position

Welcome to Stanford’s Department of Athletics, Physical Education and Recreation (“DAPER”), the premier intercollegiate athletics program in the country. With an unparalleled record of 138 NCAA team championships, we are the proud Home of Champions. Our success isn’t just measured in trophies; it’s reflected in the passion of our nearly 900 student-athletes competing across 36 intercollegiate varsity teams. It resonates in our unwavering support for the university’s physical education, recreation, and wellness initiatives. At Stanford, we don’t just embrace excellence; we define it. We don’t just nurture champions; we create them. Our actions are guided by the core tenets of DAPER culture, “The DAPER Way,” which are: Embrace Scholar Athleticism, Pursue and Revere Excellence, Lead with Courage, and Work Cohesively . Are you ready to inspire champions? If yes, then this may be the right opportunity for you! The Business Office & Golf Course Accounting Assistant supports the day-to-day financial operations of Stanford Athletics, with a primary focus on processing credit card transactions and assisting with routine accounting functions for the department’s golf course operations. This role also provides financial support to Athletics leadership by assisting with financial models, preparing analyses, and running reports in Oracle. The ideal candidate is detail-oriented, organized, and comfortable working across multiple business units in a fast-paced, team-oriented environment. The expected pay rate for the position is $25/hr for at least 20 hours/week, with an end-date of May/June 2026.

Requirements

High School diploma or equivalent and two years’ work experience.
Strong attention to detail and high level of accuracy.
Proficient in Microsoft Excel and other financial software systems.
Ability to manage multiple priorities and meet deadlines.

Nice To Haves

Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field.
At least two years of relevant work experience.
General knowledge of Golf Course functionality
An understanding of/experience with the University’s financial systems (Oracle Financials) or other similar systems.

Responsibilities

Process, reconcile, and record daily credit card transactions and invoices for the university-owned golf course.
Monitor transaction activity ensuring accuracy and compliance with university policies.
Assist with various month-end and fiscal close projects, including data entry, reconciliation, and financial documentation.
Enter, review, and maintain financial data in accordance with Stanford and Athletics Business Office standards.
Support the Athletics finance team in building and maintaining financial models for budgeting, forecasting, and operational planning.
Run and distribute financial reports in Oracle, ensuring accuracy and timely delivery.
Assist in compiling data for budget reviews, variance analyses, and ad hoc reporting.
Partner with the golf course operations team and athletics program administrators to gather information, resolve discrepancies, and maintain strong communication.
Provide general administrative and financial support to the Business Office as needed.

Benefits

Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

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