Business Office Coordinator

Iowa Central Community College•Fort Dodge, IA

46d

About The Position

The Business Office Coordinator will be actively involved in the creation, collection and aging of the accounts receivable of the college. In this capacity the coordinator will be responsible for invoicing (sponsorship setup), receipting payments, creating aging reports, following up on outstanding accounts and assisting Payroll Coordinator. The coordinator will be proactive in the creation and refinement of accounts receivable reports and processes. The coordinator will report directly to the Director of Finance but will work closely with the other Business Office staff. Constant (67-100%) Provide quality service to students, staff and public. Collaborate with the Director of Finance to discuss and prioritize duties. Create and monitor billings (including sponsorship setups for accounts receivable. Manage P-Card program, including transactions, trainings, and program support. Manage WEX fleet fuel program. Actively follow up on outstanding accounts in accounts receivable. Assist and coordinate with Student Accounts Receivable Coordinator. Frequent (34-66%) Assist other staff in the use and understanding of the accounts receivable application software. Receipt cash payments. Assist with collection of laundry funds as well as maintain operational change machines. Research and maintain updated addresses from returned mail. Assist with updating and maintaining Iowa Central vehicle lists and insurance documents. Manage the Iowa Set-Off Program that the College participates in. Assist Payroll Accountant with payroll process. Occasional (10-33%) Produce and review accounts receivable aging reports. Be creative and proactive in the development and refinement of accounts receivable reports and processes. Submit bad debt accounts to collection agency. Assist Vice President of Finance and other Business Office personnel with tasks as needed. Perform other duties as assigned.

Requirements

Be able and willing to represent Iowa Central Community College in a positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
Be detail oriented, analytical and creative.
Accuracy on the keyboard and 10-key adding machine.
Strong computer skills as well as working knowledge of other general office equipment (printers, copiers, etc.).
Working knowledge of word processing and spreadsheet software.
Ability to work and adapt in a dynamic, fast paced work environment.
Ability to communicate clearly and concisely, both orally and in writing.
Associate's Degree is required.
Two years of accounting work experience preferred.

Nice To Haves

Bachelor's Degree in Accounting, Business, or Finance from an accredited college or university is preferred.

Responsibilities

Provide quality service to students, staff and public.
Collaborate with the Director of Finance to discuss and prioritize duties.
Create and monitor billings (including sponsorship setups for accounts receivable.
Manage P-Card program, including transactions, trainings, and program support.
Manage WEX fleet fuel program.
Actively follow up on outstanding accounts in accounts receivable.
Assist and coordinate with Student Accounts Receivable Coordinator.
Assist other staff in the use and understanding of the accounts receivable application software.
Receipt cash payments.
Assist with collection of laundry funds as well as maintain operational change machines.
Research and maintain updated addresses from returned mail.
Assist with updating and maintaining Iowa Central vehicle lists and insurance documents.
Manage the Iowa Set-Off Program that the College participates in.
Assist Payroll Accountant with payroll process.
Produce and review accounts receivable aging reports.
Be creative and proactive in the development and refinement of accounts receivable reports and processes.
Submit bad debt accounts to collection agency.
Assist Vice President of Finance and other Business Office personnel with tasks as needed.
Perform other duties as assigned.