Business Office Clerk

Norfolk County Sheriffs Office • Quincy, MA

5d • $62,568 - $77,943 • Onsite

About The Position

The Business Office Clerk in the Civil Process Division of the Norfolk County Sheriffs Office shall work within the chain of command and at the direction of the Director of Civil Process and the Civil Process Office Manager. STATEMENT OF RESPONSIBILITIES: Administrative support: Answering phones, taking messages, sorting and distributing mail and managing schedules and calendars. Document management: Creating, filing, copying, and organizing documents, records, and reports, both physically and digitally. Data entry and bookkeeping: Computing, recording, and proofreading data; processinginvoices, processing digital payments, and performing basic accounting transactions. Office and supply management: Maintaining an inventory of office supplies, orderingnew stock and ensuring supplies are organized and available. Equipment operation: Operating and performing basic troubleshooting on officemachines like computers, printers, copiers, scanners and fax machines. Communication: Interacting with attorneys and prosecutors, employees, and vendors to answer questions, resolve issues, and provide information. Shall perform related Civil Process tasks as required by the Director of Civil Process. The Sheriff of Norfolk County reserves the right to add or delete from these responsibilities.

Requirements

• Associate's Degree preferred.
• Must have strong multi-tasking abilities, along with strong organizational and interpersonal skills.
• 2-4 years business experience in the public or private sector.
• Extensive knowledge of accounting and bookkeeping procedures, as related to general ledger and account maintenance required.
• Computer proficiency: A good understanding of general office software, such asMicrosoft Office Suite.
• Strong interpersonal skills along with the ability to perform routine clerical functions, including typing, photocopying, etc.
• Attention to detail: Crucial for accurate data entry, record-keeping, and avoiding errors
• Problem-solving: Ability to troubleshoot basic issues with office equipment.

Responsibilities

• Answering phones, taking messages, sorting and distributing mail and managing schedules and calendars.
• Creating, filing, copying, and organizing documents, records, and reports, both physically and digitally.
• Computing, recording, and proofreading data; processinginvoices, processing digital payments, and performing basic accounting transactions.
• Maintaining an inventory of office supplies, orderingnew stock and ensuring supplies are organized and available.
• Operating and performing basic troubleshooting on officemachines like computers, printers, copiers, scanners and fax machines.
• Interacting with attorneys and prosecutors, employees, and vendors to answer questions, resolve issues, and provide information.
• Shall perform related Civil Process tasks as required by the Director of Civil Process.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree