Business Office Assistant

PACS•Walnut Creek, CA

2d•$24

About The Position

The primary purpose of the Business Office Assistant position is to maintain administrative activities in accordance with applicable federal, state, and local standards, guidelines, regulations, and established policies and procedures. You'll play a crucial role in ensuring that proper administrative procedures are maintained at all times while supporting the overall operations of the facility. PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.

Requirements

Previous experience in an administrative role, preferably in the healthcare sector.
Strong organizational and communication skills.
Proficient in clerical and accounting functions.
Ability to handle sensitive information confidentially and adhere to HIPAA regulations.

Responsibilities

Administrative Support: Follow schedules and instructions from your supervisor while adhering to established policies and procedures.
Organizational Duties: Assist in organizing, planning, and directing administrative activities to support the smooth operation of the facility.
Meeting Documentation: Maintain accurate minutes of meetings and file documentation as necessary.
Community Representation: Serve as a key representative of the community, contributing actively to community relations and awareness.
Support to Management: Assist the Administrator, Director of Nursing (DON), and Business Office Manager with administrative tasks as needed.
Clerical Functions: Perform clerical and accounting duties, including cash receipts and ancillary data management.
HR and Payroll Assistance: May assist with Human Resources and payroll duties.
Interdepartmental Collaboration: Develop and maintain good working relationships with personnel from various departments within the facility.
Incident Reporting: Assist in recording all incidents and accidents, filing in accordance with established policies and procedures.
Administrative Projects: Help with administrative studies and projects as assigned or as they become necessary.
Ergonomics Compliance: Ensure that administrative staff adhere to established ergonomics policies to prevent work-related injuries and illnesses.
Supply Management: Maintain an adequate supply of office supplies and equipment to meet daily operational needs.
Confidentiality: Agree not to disclose resident protected health information and promptly report any suspected violations to the Administrator. Maintain confidentiality regarding all resident care information.