Business Office Administrator
About The Position
Are you a forward thinker who enjoys solving problems, managing complex priorities, and supporting senior leadership? Do you bring strong organizational and project coordination skills in a legal or professional services environment? Are you excited about the opportunity to join an innovative, growing law firm with more than 165 years of success? Harris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting, Integration, and Transition Team. You will THRIVE in this role if you have: 2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations An Associate’s degree (Bachelor’s degree a plus) Sound judgment and a strong sense of accountability, with the ability to work independently and proactivelyExceptional organizational and time‑management skills, with the ability to prioritize competing deadlines Excellent attention to detail and follow‑through in a fast‑paced, deadline‑driven environment The Business Office Administrator is expected to coordinate and facilitate recruiting, integration, and transition efforts while providing executive‑level administrative support to the Chief Administrative Officer.Do you have the DRIVE and DESIRE to: Harris Beach Murtha recognizes everyone has a right to be included.You will be SUCCESSFUL in your career at the firm if you: Handle highly sensitive and confidential information with discretion and sound judgmentDemonstrate adaptability and professionalism when managing multiple prioritiesBelieve in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusionEnjoy working with diverse personalities across all levels of the organizationAre comfortable working in the office on a hybrid basis (part‑time in office required due to the nature of the role) Harris Beach Murtha is not accepting candidate submissions from recruiting agencies for this position during the first two weeks after posting. Following this period, agencies with an active fee agreement with the firm may reach out to our internal recruitment team at [email protected] inquire about potential collaboration for this position. Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule. The anticipated weekly schedule for the Business Office Administrator is 40 hours per week. Harris Beach Murtha is committed to an inclusive environment and we welcome applications from diverse candidates with varied background and skills, including military experience. Harris Beach Murtha Cullina PLLC is an Equal Opportunity Employer. #LI-Hybrid
Requirements
- 2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations
- An Associate’s degree (Bachelor’s degree a plus)
- Sound judgment and a strong sense of accountability, with the ability to work independently and proactivelyExceptional organizational and time‑management skills, with the ability to prioritize competing deadlines
- Excellent attention to detail and follow‑through in a fast‑paced, deadline‑driven environment
- Handle highly sensitive and confidential information with discretion and sound judgment
- Demonstrate adaptability and professionalism when managing multiple priorities
- Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion
- Enjoy working with diverse personalities across all levels of the organization
- Are comfortable working in the office on a hybrid basis (part‑time in office required due to the nature of the role)
Responsibilities
- Provide high‑level administrative and project support to the Chief Administrative Officer and the Partner/Senior Attorney Recruiting, Integration, and Transition Team
- Coordinate and facilitate the lateral partner and senior attorney recruitment process, including scheduling interviews, managing logistics, candidate communications, travel arrangements, and feedback collection
- Serve as a primary point of contact for candidates, ensuring a professional, organized, and positive experience
- Maintain and update recruiting databases, spreadsheets, reports, and tracking systems; monitor candidate activity and status
- Track, analyze, and report on recruiting and transition metrics to support data‑driven decision making
- Prepare, draft, proofread, and manage confidential correspondence, reports, presentations, questionnaires, and meeting materials
- Collaborate closely with HR, Finance, IT, Business Development, and Operations to support onboarding, integration, transitions, and offboarding
- Manage complex calendars, meetings, travel, expenses, and events for the Chief Administrative Officer
- Prepare meeting agendas and materials, distribute notes, track action items, and ensure systems are updated
- Assist with special projects, firm initiatives, and operational items as assigned
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
