Business Office Administrator

Harris Beach Murtha•Hartford, CT

9d•$29 - $38•Hybrid

About The Position

Harris Beach Murtha Cullina PLLC is seeking a Business Office Administrator to work closely with the Chief Administrative Officer as a key member of the Partner and Senior Attorney Recruiting, Integration, and Transition Team. The Business Office Administrator is expected to coordinate and facilitate recruiting, integration, and transition efforts while providing executive‑level administrative support to the Chief Administrative Officer.

Requirements

2+ years of experience in executive or legal administrative assistant, recruiting coordination, or professional services operations
An Associate’s degree (Bachelor’s degree a plus)
Sound judgment and a strong sense of accountability, with the ability to work independently and proactively
Exceptional organizational and time‑management skills, with the ability to prioritize competing deadlines
Excellent attention to detail and follow‑through in a fast‑paced, deadline‑driven environment
Handle highly sensitive and confidential information with discretion and sound judgment
Demonstrate adaptability and professionalism when managing multiple priorities
Believe in the firm’s core values: integrity, support, ingenuity, teamwork, and inclusion
Enjoy working with diverse personalities across all levels of the organization
Are comfortable working in the office on a hybrid basis (part‑time in office required due to the nature of the role)

Nice To Haves

Bachelor’s degree a plus

Responsibilities

Provide high‑level administrative and project support to the Chief Administrative Officer and the Partner/Senior Attorney Recruiting, Integration, and Transition Team
Coordinate and facilitate the lateral partner and senior attorney recruitment process, including scheduling interviews, managing logistics, candidate communications, travel arrangements, and feedback collection
Serve as a primary point of contact for candidates, ensuring a professional, organized, and positive experience
Maintain and update recruiting databases, spreadsheets, reports, and tracking systems; monitor candidate activity and status
Track, analyze, and report on recruiting and transition metrics to support data‑driven decision making
Prepare, draft, proofread, and manage confidential correspondence, reports, presentations, questionnaires, and meeting materials
Collaborate closely with HR, Finance, IT, Business Development, and Operations to support onboarding, integration, transitions, and offboarding
Manage complex calendars, meetings, travel, expenses, and events for the Chief Administrative Officer
Prepare meeting agendas and materials, distribute notes, track action items, and ensure systems are updated
Assist with special projects, firm initiatives, and operational items as assigned