Business Manager

University of Maryland•College Park, MD

26d

About The Position

The Business Manager provides financial and business operations leadership for College Park Scholars, an academic residential community for academically talented freshmen and sophomores in one of 13 interdisciplinary programs. The position reports to the Executive Director and oversees key unit functions, including budgeting, financial reporting, payroll and human resources, financial accounting, and other business operations. It also serves as Scholars liaison to the Office of Finance and Personnel in Undergraduate Studies and to the Assistant Deans and Business Managers in the ten colleges sponsoring Scholars programs, to process budget transfers and provide expense rationales. The Business Manager's work falls within four domains, each of which has related responsibilities and goals: Budget/Finance: Lead the development of a unit budget that is understandable and verifiable, ensuring that resources are allocated in alignment with the unit's strategic objectives and positioning it to advance programmatic priorities. Keep the Executive Director informed with monthly updates. Monitor quarterly reports to assure compliance with the projected budget. Direct the annual working budget process, in close consultation with the Executive Director, with an eye toward how financial decisions support the unit's long-term goals. Provide day-to-day oversight of budgets based on an awareness of the status of unit funding sources, including monthly account reconciliation and ongoing monitoring of expenses. Process financial ledger transactions and subsequent reconciliations for the unit's state and foundation accounts, and manage all contracts, service agreements, procurement, purchasing and travel card statements in compliance with University regulations. Generate reports and analyses of unit expenditures. Personnel: Supervise personnel operations, ensuring that all appointments, payroll, benefits, and related personnel matters are processed accurately and efficiently. Lead hiring efforts by serving as search coordinator, providing search guidance, routing postings throughout the process, and responding to requests from search committees and applicants. Advise the Executive Director on staffing needs and personnel policy compliance. Procurement Management: Direct procurement operations for the Executive Director, the central staff, and program staff as needed. Supervise all contracts, service agreements, procurement, purchasing and travel card statements. Train and hold staff accountable for their responsibilities with regard to purchasing, travel, and other business processes. Serve as the primary authority on business processes, campus policies and practices, and budget management, communicating clearly to ensure non-specialists understand compliance requirements. Mentor staff in navigating campus business systems to solve problems effectively. Development: Monitor foundation accounts and provide the Executive Director with regular status reports. Manage the timely processing of scholarship awards and oversee the creation of disbursement forms for different accounts to credit the central budget appropriately.

Requirements

Bachelor’s degree from an accredited college or university.
Three (3) years of professional human resources, payroll, finance, accounting, procurement, or travel coordination experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of human resources policies and procedures, and federal, state, and other applicable human resources related laws, rules, regulations, and ordinances.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multi-task and prioritize assignments.
Ability to interpret and apply policies, procedures, regulations, and laws.

Nice To Haves

Three years of professional experience in human resources, payroll, finance, accounting, budgeting, or procurement
Administrative experience in an academic setting
Familiarity with systems in use at UMD or other USM institutions (e.g., Workday, Kuali, Concur, Scholarship Universe) and ability to train and support staff in the use of such systems
Experience supporting and advising administrative staff on business and financial systems and practices
Should be a self-starter and problem-solver with a proven record of attention to detail, follow-through, reliability, and a high degree of customer service and professionalism

Responsibilities

Lead the development of a unit budget that is understandable and verifiable, ensuring that resources are allocated in alignment with the unit's strategic objectives and positioning it to advance programmatic priorities.
Keep the Executive Director informed with monthly updates.
Monitor quarterly reports to assure compliance with the projected budget.
Direct the annual working budget process, in close consultation with the Executive Director, with an eye toward how financial decisions support the unit's long-term goals.
Provide day-to-day oversight of budgets based on an awareness of the status of unit funding sources, including monthly account reconciliation and ongoing monitoring of expenses.
Process financial ledger transactions and subsequent reconciliations for the unit's state and foundation accounts, and manage all contracts, service agreements, procurement, purchasing and travel card statements in compliance with University regulations.
Generate reports and analyses of unit expenditures.
Supervise personnel operations, ensuring that all appointments, payroll, benefits, and related personnel matters are processed accurately and efficiently.
Lead hiring efforts by serving as search coordinator, providing search guidance, routing postings throughout the process, and responding to requests from search committees and applicants.
Advise the Executive Director on staffing needs and personnel policy compliance.
Direct procurement operations for the Executive Director, the central staff, and program staff as needed.
Supervise all contracts, service agreements, procurement, purchasing and travel card statements.
Train and hold staff accountable for their responsibilities with regard to purchasing, travel, and other business processes.
Serve as the primary authority on business processes, campus policies and practices, and budget management, communicating clearly to ensure non-specialists understand compliance requirements.
Mentor staff in navigating campus business systems to solve problems effectively.
Monitor foundation accounts and provide the Executive Director with regular status reports.
Manage the timely processing of scholarship awards and oversee the creation of disbursement forms for different accounts to credit the central budget appropriately.