Business Manager

Diocese of Davenport • Clinton, IA

10d • Onsite

About The Position

The School Business Manager is under the direct supervision of the School principal and Pastor: Plan, organize and evaluate School financial procedures; plan, organize, prepare, implement and evaluate annual School budget; plan and coordinate personnel management; provide administrative support to staff; provide administrative support to the Diocese, pursue professional growth; perform any other job related tasks deemed necessary by the School Principal/Pastor.

Requirements

• Must be knowledgeable of accounting principles, personnel management, training and development, computer usage, safety and security issues.
• Must possess interpersonal and relational skills and knowledgeable of the informal networks of communication and influence within the School and Parish.
• Must be able to work under pressure and with frequent interruptions.
• Must be well organized, self motivated, attentive to detail.
• Possess ability to interact with all levels of management and volunteers.
• Needs good judgment and problem-solving techniques, good interpersonal skills, collaborator and team player.
• Must be accurate in fiscal matters, budgetary and statistical data.
• College Degree in a related field.
• Must have experience in administration, finance, human resource management, training and development.

Nice To Haves

• Be willing to pursue additional training in related fields, such as computers, business, education, law, time management, fund raising, etc.

Responsibilities

• Financial Oversight: Plan, organize and evaluate School financial procedures by: developing and supervising timely and accurate accounting reports and procedures; supervise payroll and tax reports; provide annual fiscal reports to the Diocese; develop and evaluate financial internal control procedures in accordance with Diocesan policy; oversee the timely bank deposits of all School funds collected; act as advisor to and agent for the School Finance Committee, providing them with monthly reports and financial data needed; provide Parish Finance Council with quarterly financial reports (November, February, May, August); supervise and evaluate bookkeeper.
• Budget: Plan, organize, prepare, implement and evaluate annual School budget by; developing a budget preparation process; preparing administration budgets; provide budget assistance and consultation to staff; collaborating with Principal/Pastor and Finance Committee; ongoing evaluation by analyzing monthly reports and follow-up with appropriate personnel as needed.
• Facilities: Collaborate on upkeep and repair needs; procuring bids or estimates on major repairs and new construction or renovations, submitting Corporate Resolutions for approval when required; performing periodic safety inspections; approving outside contracted services for building and equipment maintenance; develop facility use/rental policies; conduct performance evaluations of maintenance staff; collaborate with appropriate School, Parish and Diocesan Buildings & Properties agents as necessary.
• Personnel Management: Plan and coordinate personnel management by: implementing Diocesan Personnel Policies and Procedures; coordinating hiring, evaluation and termination procedures; maintaining personnel files; providing administrative services in regard to payroll, employee benefits, grievances, or any other job-related problems.
• Teamwork: Collaborate with office staff to see that effective and efficient office procedures are used for services; Provide administrative support to staff by: attending staff meetings; collaborating on planning, attainment of goals and objectives; maintaining good inter-departmental relations with an open and cooperative attitude, and an effective communication system; assist in conflict management; oversee professional/team development; act as liaison between staff, School Board and Parish Finance Council.
• Diocesan Support: Comply with Diocesan directives regarding submission of complete and accurate year-end financial reports due August 1 st annually; know specifically the Diocese Bookkeeper Manual and Internal Control Procedures & Questionnaire; attending meetings and offering input as requested; implementing policies and procedures pertaining to administration.
• Continued Education: Pursue professional growth by: keeping up-dated on School, diocesan, local and regional trends in School business administration through study and participation in organizations, workshops and conferences.
• Other: Perform other job-related tasks as deemed necessary by the Principal/Pastor.

What This Job Offers

• Job Type: Part-time
• Career Level: Manager