Part Time Business Manager

Roman Catholic Bishop of San Diego•El Cajon, CA

20h•$25•Hybrid

About The Position

The Business Manager oversees financial operations, administrative functions, and human resources for the parish. This role ensures efficient operations, maintains hands-on financial management, and supports the Pastor in managing day-to-day and strategic priorities.

Requirements

Integrity and ability to maintain confidentiality
Interpersonal and conflict-resolution skills
Ability to work collaboratively with staff and volunteers
Self-direction and initiative in identifying operational needs
Adaptability and willingness to improve systems and processes
Commitment to the mission and values of the Catholic Church

Nice To Haves

Experience in business management, accounting, or financial operations
Knowledge of accounting principles and financial reporting
Demonstrated leadership or supervisory experience
Organizational, analytical, and problem-solving abilities
Effective written and verbal communication skills
Proficiency in Microsoft Office and financial management systems (e.g., QuickBooks)
Ability to manage multiple priorities and meet deadlines

Responsibilities

Develop and manage the annual budget in collaboration with the Pastor and Finance Council
Prepare quarterly and annual financial reports
Maintain accurate accounting records, including journal entries and reconciliations
Perform hands-on management of accounts payable, accounts receivable, and cash receipts
Ensure timely processing of vendor payments and maintenance of vendor records
Manage electronic transactions, donations, and online giving systems
Ensure proper internal controls, audit trails, and safeguarding of parish assets
Coordinate year-end financial processes and required diocesan reporting
Track and prepare 1099 reporting data
Process bi-weekly payroll and verify employee timesheets
Maintain employee records and personnel files in compliance with diocesan policies
Oversee onboarding, orientation, and offboarding processes
Ensure new hires understand all employee benefits
Supervise staff performance, workload, and scheduling across all parish employees
Support hiring processes, including interviews and candidate recommendations
Serve as a resource for employee relations and conflict resolution
Oversee daily administrative operations of the parish office
Serve as a primary point of contact for parishioners, vendors, and external partners
Manage office systems, databases, and recordkeeping processes
Coordinate with vendors, contractors, and service providers
Approve purchases and manage supplies and petty cash
Receive and distribute correspondence
Ensure timely donor acknowledgments and contribution statements
Maintain general oversight of parish facilities and maintenance coordination
Maintain general awareness of all parish functions and operations
Work closely with the Pastor to support operational and strategic priorities
Ensure compliance with diocesan financial policies, procedures, and internal controls
Attend required diocesan meetings and trainings
Promote efficient workflows and continuous improvement across parish operations
Maintain confidentiality and uphold ethical standards in all areas of responsibility