IVH-Q BUSINESS MANAGER

State of Illinois•Quincy, IL

8d•Onsite

About The Position

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Essential Functions: Oversees ordering processes and vendor coordination to ensure timely, cost-effective, and compliant purchasing. Coordinates with supplies, shippers, and internal departments regarding delivery schedules, product evaluations, inventory additions and deletions, and established minimum/maximum stock levels. Oversees the use of automated and manual inventory systems and reviews inventory levels to prevent shortages or excessive stock. Coordinates warehouse operations and delivery schedules with departments and senior staff. Serves as a working supervisor. Assists in the development and revision of procedures and recommends improvements to enhance operational efficiency and compliance. Ensures adherence to applicable purchasing regulations, safety standards, and warehouse requirements. Performs Storekeeper and hands-on operational duties as needed to support procurement, warehouse, and inventory functions and maintain service levels. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Requirements

Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with a major in business administration or a related field.
Requires two (2) years professional business experience such as might be obtained as a Business Administrative Specialist; or successful completion of a training course approved by the agency.
Requires the ability to pass a background check.
Requires the ability to pass a drug screen and pre-employment physical.
Requires the ability to meet all agency vaccine/health-related policies and guidance.
Requires use of agency-supplied equipment (mobile phone, laptop, etc.).
Requires ability acquire and maintain Cardiopulmonary Resuscitation (CPR) certificate.
Requires ability to attend seminars, conferences, and trainings to stay current on methods, tools, ideologies, or other industry related topics relevant to the job duties.
Requires ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver’s license.
This position is considered heavy work as defined by the U.S. Department of Labor (20 CFR 404.1567(d)). Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds.
Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.
Overtime is a condition of employment, and you may be requested or required/mandated to work overtime including scheduled, unscheduled, or last-minute overtime. This requires the ability to work evenings and weekends.

Nice To Haves

Prefers at least two (2) years of experience in warehouse or inventory management, including use of automated inventory systems.
Prefers at least one (1) year of experience in procurement or purchasing operations involving inventory-based environments.
Prefers at least one (1) year of experience coordinating vendor relations, deliveries, and supply chain logistics.
Prefers at least one (1) year of experience applying purchasing, inventory, or warehouse procedures and internal controls.
Prefers at least one (1) year of experience performing inventory optimization activities.
Prefers at least one (1) year of experience working in healthcare, institutional, or public-sector supply operations.

Responsibilities

Oversees ordering processes and vendor coordination to ensure timely, cost-effective, and compliant purchasing.
Coordinates with supplies, shippers, and internal departments regarding delivery schedules, product evaluations, inventory additions and deletions, and established minimum/maximum stock levels.
Oversees the use of automated and manual inventory systems and reviews inventory levels to prevent shortages or excessive stock.
Coordinates warehouse operations and delivery schedules with departments and senior staff.
Serves as a working supervisor.
Assists in the development and revision of procedures and recommends improvements to enhance operational efficiency and compliance.
Ensures adherence to applicable purchasing regulations, safety standards, and warehouse requirements.
Performs Storekeeper and hands-on operational duties as needed to support procurement, warehouse, and inventory functions and maintain service levels.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.