Business & Legal Affairs Coordinator

Ascap•New York, NY

11d•$50,000 - $62,000•Onsite

About The Position

The Business & Legal Affairs Coordinator will support the Business & Legal Affairs (BALA) Department with matters related to Membership agreements and transactions, along with general department administrative support. This role will also liaise with other departments to achieve day-to-day objectives. Reporting jointly to the Senior Vice President, Membership and Business & Legal Affairs (“SVP”) and Associate Director, Business & Legal Affairs (“AD”), the Coordinator will primarily be responsible for managing the data from finalized contracts and related items, facilitating time-sensitive communication with critical clients, and assisting the AD in day-to-day issues relating to contract management. This position is based in the New York office.

Requirements

Bachelor’s degree or equivalent required.
Minimum of one year of experience in a corporate environment, or equivalent professional experience.
At least one year of prior internship, paralegal, or legal assistant experience in a corporate legal department is preferred.
Experience in administering legal agreements.
Proficiency with Excel, PowerPoint and Word, along with the ability to learn and utilize other software.
Strong written and oral communication skills, including the ability to communicate with both internal and external stakeholders at various levels.
Ability to maintain the highest level of confidentiality and discretion.
Strong attention to detail with the ability to think analytically and problem solve.
Ability to follow detailed instructions and work independently on routine tasks.
Ability to maintain an organized workload while handling stressful and time-sensitive matters.

Nice To Haves

Prior experience with a law firm or in-house legal department a plus.
Familiarity with music publishing business and contract management a plus.

Responsibilities

Support the maintenance of ASCAP’s contract management database.
Assist the AD and general BALA team with ASCAP Members’ royalty transactions.
Communicate directly with Members, their representatives, and various ASCAP staff to assist in the resolution of complex performing rights issues.
Coordinate interdepartmental responses to issues regarding Member legal transactions (i.e., Royalty, Distribution, Repertory, Global Member Services, etc.).
Log all team activity within ASCAP’s deal management database.
Research and execute tasks related to ASCAP’s internal databases and systems.
Support the AD to resolve any financial discrepancies relating to ASCAP Member agreements.
Respond to legal inquiries from ASCAP Members regarding membership, distribution rules, and agreements.
Administrative tasks including routine phone management, scheduling, and organizing meetings for the SVP.
Manage travel arrangements and expenses for the SVP.
Ad hoc projects as directed by the SVP and AD.
General filing and document administration, including the maintenance of contract and agreement templates.
Additional administrative responsibilities as needed.

Benefits

A choice of either network-only provider medical and dental plans or more flexible medical and dental plans where you can see providers in or out-of-network
Vision plan that offers both in and out-of-network provider options
401(k) Plan that offers pre-tax, Roth, and an after-tax employee contribution option which includes a company match.
An additional employer paid discretionary profit share contribution, regardless of your participation in the 401(k) Plan
Generous time-off policy
12 company holidays
Health care and dependent care flexible spending accounts
Short-term disability insurance/salary continuation and long-term disability insurance
Company provided basic life and accidental death and dismemberment insurance
Employee gym discounts at select gyms
Commuter benefits
Voluntary pet health insurance
Voluntary auto and homeowners insurance
Voluntary employee, spouse, and dependent life insurance options
Voluntary ID protection Coverage