Busness Development&Marketing Coordinator

HVJ Associates•Austin, TX

About The Position

HVJ South Central Tx is a leading provider of geotechnical engineering and construction materials testing services. We partner with state and federal agencies, municipalities, engineering firms, and contractors to deliver reliable solutions that ensure safe and sustainable infrastructure. Position Overview: We are seeking a proactive and detail-oriented Business Development & Marketing Coordinator to support growth initiatives across our Geotechnical Engineering, Construction Materials Testing (CMT), Civil Engineering, and Pavement Design service lines throughout Central Texas. This role is ideal for someone who excels in relationship-building, proposal development, marketing content creation, and internal coordination. You will work closely with technical staff, project managers, and leadership to position the firm competitively and strengthen our presence with public- and private-sector clients, including municipalities, transportation agencies, developers, engineers, architects, and contractors.

Responsibilities

Develop and execute business development strategies targeting municipal clients.
Identify and pursue new opportunities for geotechnical and materials testing services.
Build and maintain strong relationships with city officials, engineers, and decision-makers.
Collaborate with technical teams to prepare proposals and presentations.
Monitor market trends and provide insights for strategic planning.
Identify and track public and private sector opportunities (RFQs, RFPs, SOQs) across Central Texas.
Assist with go/no-go evaluations and internal opportunity pipeline management.
Maintain CRM data, contact lists, pursuit schedules, qualifications, project sheets, and client history.
Coordinate outreach to engineering firms, municipalities, TxDOT districts, and contractors.
Support leadership in setting appointments, preparing presentation materials, and conducting client follow-up.
Develop marketing assets such as project sheets, capability statements, brochures, social media posts, and website updates.
Coordinate photography, videography, and other content capturing field testing, drilling, pavement evaluations, and lab operations.
Track hit rates, marketing KPIs, proposal activity, and client engagement metrics.
Prepare weekly/monthly BD reports and dashboards for leadership.
Support the planning and execution of industry events, conferences, and sponsorships.
Assist in developing campaigns to promote geotechnical, materials testing, and pavement engineering services.
Lead or support the preparation of SOQs, proposals, fee proposals, and interview presentations.
Gather project information, resumes, technical content, and past performance data from internal staff.
Manage required forms and compliance documentation for public agency submissions.
Ensure proposals meet all submission requirements, deadlines, and brand standards.
Maintain and update a library of project descriptions, resumes, boilerplate text, and graphics.