Business Development Coordinator
About The Position
The Business Development Coordinator is responsible for supporting the company's growth initiatives by identifying new business opportunities, managing outreach efforts, coordinating meetings, and ensuring consistent follow-up across all sales activities. This role works directly with the CEO to develop partnerships and generate new business within the following sectors: Private aviation and charter catering Sports team travel and tournament catering Global catering and concierge services The position plays a critical role in maintaining an organized and active sales pipeline and ensuring all opportunities are effectively tracked and advanced.
Requirements
- Strong organizational and time management skills.
- Excellent written and verbal communication.
- Ability to manage multiple priorities in a fast-paced environment.
- Detail-oriented with strong follow-through.
- Proficiency in Microsoft Office (Outlook, Excel, Teams).
- Experience with CRM systems preferred (Dynamics 365 a plus).
Nice To Haves
- Background in sales support, business development, or coordination.
- Experience in hospitality, catering, aviation, or sports industries.
- Experience supporting senior leadership or executives.
Responsibilities
- Research and identify prospective clients and partners, including charter brokers, aviation companies, sports travel organizations, tournament operators, team operations and travel coordinators, FBOs, airport-based businesses, and other strategic partners.
- Develop and maintain targeted prospect lists aligned with the company's growth priorities.
- Conduct outbound outreach via email, LinkedIn, and phone.
- Schedule meetings for the CEO with qualified prospects.
- Confirm and manage meeting logistics.
- Prepare meeting briefs and background information before appointments.
- Maintain all contacts and opportunities within Dynamics 365.
- Track lead source, communication history, next steps, and deal stage.
- Ensure each opportunity has a defined next step and owner.
- Maintain accurate and organized pipeline data for visibility and accountability.
- Send follow-up communications within 24 hours of meetings.
- Coordinate next steps and additional meetings.
- Ensure all opportunities are actively managed and advanced.
- Support long-term relationship development efforts.
- Assist in preparation for industry events and conferences.
- Schedule meetings in advance of events and prospecting trips.
- Travel with leadership to key conferences and meetings as needed.
- Document meetings and update CRM accordingly.
- Work closely with Client Success and Operations teams.
- Facilitate smooth handoff of new clients from sales to execution.
- Ensure alignment between business development and operational capabilities.
Benefits
- Performance-based bonus tied to pipeline growth and meeting activity.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
