Business Coordinator

Forest Stewards Guild • Portland, ME

1d • $28 - $30 • Remote

About The Position

The Forest Stewards Guild is hiring a full-time Business Coordinator to provide operational, administrative and HR support. The Business Coordinator will serve as a part of a non-profit organization that does work across multiple states. This position will increase the capacity of the business office team, allowing operations to expand with a growing organization. Along with business operations and administrative duties, the office also encompasses Human Relations.

Requirements

• Degree/certificate in a related field such as business administration, non-profit management or equivalent experience (example: two years of experience get the same consideration as an associate degree; four years of experience get the same consideration as a bachelor degree).
• Experience collaborating across multiple departments, outside venders, and partners.
• Excellent communication, organizational, and administrative skills
• Strong interpersonal skills, with experience supporting staff across multiple locations and departments.
• Strong organizational skills and ability to work on multiple and differing projects at the same time along with varying deadlines.
• Experience and/or willingness to learn Microsoft products (Office/365, Asana, Neon, and other tools.
• Commitment to the mission of the Forest Stewards Guild.
• Must be authorized to work in the United States.
• Ability to work with a wide range of people with differing and sometimes conflicting opinions.
• Ability and willingness to travel occasionally, possibly in an outdoor setting, and maintain a flexible work schedule, including occasional participation in weekend and evening events.
• Ability to work well and be flexible as part of a team and autonomously.
• Ability to work remotely.
• Ability to represent the Guild in a clear and professional manner through excellent written and oral communication, and interpersonal skills.
• A strong attention to detail, with skill in working in a timely and well-organized fashion.
• A valid U.S. Driver’s License and clean driving record.

Responsibilities

• Accounts payable support; processing employee expenses and reimbursements.
• Support staff with insurance documentation as needed for Guild programs.
• Support for state reporting and setting up business licenses in new states as needed.
• Planning and logistical support for Guild events, including occasional large-scale events for Guild milestones such as the Guild 30th anniversary event taking place later in 2026.
• Processing donations and membership payments as needed, provide reports to accountants.
• Provide day-to-day administrative support and communication across different regions and departments.
• Additional responsibilities as assigned.
• Stay up to date with state labor laws across multiple states where the Guild has employees and follow up with notifying employees of any changes including updating the Guild employees’ poster wall among other channels.
• Orientation and onboarding support as needed for incoming employees, particularly for seasonal crew members in the eastern states.
• Workers’ Compensation Audit support.

Benefits

• Paid Time Off and sick leave
• Employer-sponsored comprehensive health and dental care coverage paid at 80%.
• Short and long-term disability policies, accidental death/dismemberment, life insurance, and
• Paid and Unpaid Family Leave and unpaid medical leave
• Flexible Spending Accounts,
• 403(b) retirement plan with a up to 5% employer match

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree