Business Coordinator III
About The Position
About Texas A&M AgriLife Texas A&M AgriLife is comprised of the following Texas A&M University System members: Texas A&M AgriLife Extension Service Texas A&M AgriLife Research College of Agriculture and Life Sciences at Texas A&M University Texas A&M Forest Service Texas A&M Veterinary Medical Diagnostic Laboratory As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service. Click here to learn more about how you can be a part of AgriLife and make a difference in the world! The Business Coordinator III, under general supervision, provides support and coordination of a variety of business activities requiring independent judgment, including reviewing business documents, and assisting in the development, monitoring, and reporting for accounts and budget data with limited supervision.
Requirements
- Bachelor's degree or equivalent combination of education and experience.
- Four (4) years of related business/accounting experience.
- Knowledge of word processing and spreadsheet applications.
- Excellent Interpersonal and verbal/written communication skills.
- Planning and organizational skills.
- Discretion with sensitive information.
- Ability to be helpful, respectful, approachable, and team oriented.
- Ability to build strong working relationships and a positive work environment.
- Ability to multitask and work collaboratively with others.
Nice To Haves
- Bachelor's degree.
Responsibilities
- Business and Compliance Support Responsible for processing all account payables for Texas A&M AgriLife Research, Extension, COALS, and Professional Service units.
- Maintain electronic account files for verification, vouchers, and miscellaneous reports.
- Reviews, allocates, and manages purchasing processes while analyzing account activity.
- Enters, reviews, and approves complex travel expense reports.
- Reviews/approves commodity codes to requisition and invoices.
- Reviews documents for accuracy, proper coding, compliance, and approval as directed.
- Assist with complex reports.
- Reviews financial transactions for compliance.
- Customer service support lead for Professional Service Units.
- Processes Telecom Work Orders and Invoices.
- Maintain all property updates and conduct annual certification for the Texas A&M AgriLife Research and Extension Administrative offices as well as Administrative Services.
- Leadership Responsible for communicating policies and procedures to assigned unit/department(s).
- Research policies, practices, and atypical transactions and makes recommendations as needed.
- Manages problem-solving for budgeting, tracking, and payment issues of financial services.
- Supervises Student Worker(s).
- Training/Support Assists student workers and other Unit Business Services (UBS) coordinators in escalating complex items or concerns.
- May mentor or train other staff members.
- Unit Support Serves as key contact with assigned departments to ensure relevant and timely response to customers’ finance and business needs.
- Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise.
- Advises customers on purchasing guidelines, contract process, and status of accounts.
- Maintains a strong working knowledge of AgriLife and TAMU Purchasing and Travel Guidelines to ensure transaction compliance.
- Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors.
- Provides courteous, efficient, and timely customer service to the units assigned.
- Serves as back-up to other UBS Coordinators.
- Performs other duties as assigned.
Benefits
- Health, dental, vision, life and long-term disability insurance with Texas A&M AgriLife contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Employee Wellness Initiative for Texas A&M AgriLife
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
