Business Center Administrator - Programs - Kearny Mesa

YMCA of San Diego County•San Diego, CA

2d•Onsite

About The Position

The Business Center Administrator is responsible for high quality administrative functions and day-to-day operation of the Business Center. This role involves processing invoices, mail childcare billing, and campaign billing for the Association. The Administrator will also serve as a liaison for the Association Office accounts payable.

Requirements

3+ years’ of accounting and administrative experience
Solid experience with office management systems
Familiarity with online calendaring and cloud systems
Proficiency in clear and concise correspondence composition
Must possess exceptional interpersonal skills, public relations, and communication skills
Knowledge of document preparation, editing, layout and proofreading essential
Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications
CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations: American Red Cross, American Heart Association, American Safety & Health Institute

Responsibilities

Process childcare billing for preschool, camp, childcare, swim team, masters, gymnastics and other assigned programs
Responsible for submitting childcare reports to directors timely and efficiently
Responsible for payment and draft updates, vouchers and refunds, third party billing, childcare chargebacks, NSF’s and and participant communication
Process cancellations and maintain waiting lists for childcare and other programs
Maintain contact with participants, schedule meetings with families on alternative payments and communicate changes with third party vendors
Responsible for summer camp processing including weekly drops for camp, process changes, cancellations and refunds
Ensure licensing requirement packets are complete with licensing payment information. Prepare packet folders for each site based on licensing requirements
Coordinate and collaborate with membership team for draft updates for childcare and programs
Provide tax letters as requested
Ability to sit and type for extended periods of time
Ability to take initiative, determine priorities and exercise good judgement
Ability to multitask and prioritize tasks
Highly organized self-starter with strong administrative skills
Other duties as assigned