Business Associate

Public Media•Boston, MA

5d•Hybrid

About The Position

GBH enriches people's lives through programs and services that educate, inspire, and entertain, fostering citizenship and culture, the joy of learning, and the power of diverse perspectives. At GBH, we believe in the advantages of coming together to build community, mentor and learn from colleagues, and connect more deeply with our mission. As a result, the majority of our staff are hybrid and work both from home and onsite. Our current hybrid approach requires staff to work onsite a minimum of two days each week, every Tuesday and Wednesday, Hybrid staff are also welcome to come in additional days each week or may be asked to come in on other days by their manager. DEPARTMENT OVERVIEW FRONTLINE is investigative journalism that questions, explains, and changes our world. We tell the stories others can’t or won’t — from the rise of the NSA’s domestic surveillance dragnet, to the hidden history of the NFL and concussions, to the secret reality of rape on the job for immigrant women. Our investigations have helped breathe new life into terrorism cold cases, freed innocent people from jail, prompted U.N. resolutions, and spurred both policy and social change. We’ve been American television’s top long-form news and current affairs series since 1983, and we’ve won every major journalism and broadcasting award available. Editorial and journalistic integrity are integral to our ability to achieve our public media mission. Adherence to these foundational values in our work underpins our ability to connect to local and national audiences with credibility. FRONTLINE is also committed to presenting a wider range of voices, perspectives, and experiences across our platforms. As a member of public media, it’s a core part of our mission to reflect the perspectives of all the people we serve. We seek both to foster a work environment and to produce journalism that values inclusiveness and reflects the broad perspectives of the American public from all racial, ethnic, religious and socioeconomic backgrounds, sexual orientations, gender identities, and functional limitations, particularly those from historically marginalized communities. JOB OVERVIEW Working under the supervision of the Business Director, the Business Associate processes financial and administrative transactions for FRONTLINE. As a business team member, the Business Associate has primary responsibility for the department’s day-to-day accounting activities, including processing purchase requisitions and department invoices, setting new vendors up in our payment system, expense tracking, and other operational needs. In addition, the Business Associate is responsible for supporting the unit’s employees with time sheets and expense support submissions, IT support, and Workday system support as needed.

Requirements

Highly organized and detailed oriented.
Demonstrated problem solving skills.
Ability and motivation to work independently
Demonstrated ability to work collaboratively and cultivate productive working relationships with internal and external clients
Excellent written and oral communication skills
Fluency in Excel and Word required
Excellent organizational and interpersonal skills, coupled with ability to work independently with attention to detail.
Must be able to set priorities and work efficiently under pressure.
Ability to generate accurate and detailed reports.
Results oriented and analytical.
Minimum of two years’ experience in finance and administration; experience in accounting strongly preferred.
Bachelor's degree or equivalent work experience required.

Nice To Haves

Knowledge of Workday a plus.
Relevant experience in media management/production a plus.

Responsibilities

Timely and accurate completion of key tasks in Purchasing, Billing, and Payroll
Work closely with suppliers/vendors and Accounting to set up suppliers as part of the Payment Automation project.
Process all Account Payable invoices for payment through Workday via creating requisitions and supplier contract requests.
Assist the Business Manager with the necessary support for expense/revenue accruals and other accounting-close requirements.
Support department with administrative tasks across time-reporting and expense-reporting and help train new hires on key administrative tasks.
Serve as department liaison to service groups across the Foundation, such as HR, Accounting, Budget, Legal, Design, etc., and operate according to policy guidelines.
Facilitate asset tracking using IT’s Tech Assets database. Review consistently to verify accuracy.
Track and review expenses as needed for the department as assigned.
Use web-based system called ICON for worker classification service to identify Independent Contractor status for suppliers.
Collaborate with Business Manager to streamline processes to maximize efficiency.
Assist in contract creation process including creating contract parties and program records in our database.
Process payments in accordance with contract guidelines and restrictions.
Manage deliverables to accounting department for Massachusetts Film Tax Credit.
Compile information and support the business unit in the preparation of budget and financial reports.