Business Assistant, Purchasing
About The Position
The Procurement Business Assistant serves as the unit's key point of contact for all procurement-related guidelines, policies, and procedures across various business areas. This position supports faculty, staff, and students in the College of Engineering and the Purdue Polytechnic Institute with the procurement of goods and services. Responsibilities include placing and receiving orders in Ariba, requesting new or updated vendor information, entering direct payments, keying work orders, processing cash and check deposits, and reconciling departmental purchasing cards. The position also serves as a point of contact for all procurement-related questions while assisting departmental faculty, staff, and students with their purchasing needs. Workflow is managed through the Footprints tracking system. This role requires a detail-oriented individual who adapts easily to changing priorities and diverse work styles. Hybrid work may be considered for this position based on the candidate's location and interest.
Requirements
- High School Diploma/GED
- 4+ years of experience in an administrative/clerical role
- 4+ years of experience in customer service
- Proficient with Microsoft Word, Excel and Outlook
- Ability to practice good time management, organizational skills and efficiently multi-task
- Ability to work under pressure, handle frequent interruptions, prioritize workload and meet deadlines
- Must demonstrate a willingness to learn and use own initiative to explore capabilities to enhance productivity and assume responsibility
- Ability to make sound judgments and observe confidentiality at all times is essential
- Strong verbal and written communication with skills
- Ability to explain policies and procedures to staff
- Ability to handle interruptions while meeting deadlines with accurate results and providing exceptional customer service
- Ability to problem solve and analyze issues
- Ability to maintain productivity and efficiency in a hybrid work environment (on-campus and at-home)
Responsibilities
- placing and receiving orders in Ariba
- requesting new or updated vendor information
- entering direct payments
- keying work orders
- processing cash and check deposits
- reconciling departmental purchasing cards
- assisting departmental faculty, staff, and students with their purchasing needs
Benefits
- Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Educational Services
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
