Business Administrator I

Iowa State University•Ames, IA

20h

About The Position

Iowa State University Dining is seeking a Business Administrator I to support the daily business operations of a multi-unit university operation serving students across campus. With numerous locations and a high volume of transactions moving through the system each day, this role helps ensure information is accurate, complete, and handled in a timely manner. The work directly supports unit managers and leadership by keeping processes organized and data timely and dependable. Success in this position requires consistency and attention to detail. It means staying organized in a fast-paced environment working through them before they create larger operational issues. The individual in this role builds trust by following through, communicating clearly, and ensuring that routine processes remain steady and reliable. This position plays an important part in maintaining the stability and accountability of Dining’s business operations. What You’ll Get Insurance benefits beginning on your first day, with timely enrollment. Retirement benefits with strong university contributions. Paid vacation, sick leave, and paid holidays. Tuition reimbursement available after one year of employment. Free meal. About ISU Dining ISU Dining is a large, multi-unit operation serving students, faculty, staff, and campus guests across Iowa State University. From residential dining centers and retail locations to catering services and a central production kitchen, Dining supports thousands of students each day. ISU Dining is committed to offering the ISU community comprehensive meal plan programs and dining options at competitive prices in safe, modern, attractive, and functional facilities. The Dining Business Team supports these efforts by ensuring business processes, reporting, capital planning, and business systems remain organized, accurate, and aligned with university standards. We utilize financial resources in a responsible, efficient, and cost-effective manner that ensures the availability of capital to sustain current operations, maintain and update equipment and facilities, fund innovation and support future growth. To learn more about ISU Dining, visit: https://www.dining.iastate.edu

Requirements

Bachelor’s degree
Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship.
Immigration sponsorship is not available for this position.

Responsibilities

Review and prepare invoices and supporting documentation for processing across multiple Dining accounts
Maintain internal tracking tools to monitor transaction flow and ensure timely completion
Communicate with vendors and campus partners to resolve discrepancies and clarify documentation
Enter and validate purchasing and inventory data to maintain system accuracy
Support inventory reporting and assist in identifying and correcting inconsistencies
Monitor timekeeping submissions , generate exception reports, and assist supervisors in resolving payroll discrepancies
Assist with preparation of routine operational and budget-related reports
Provide general office and phone support , responding to inquiries and routing questions appropriately
Collaborate with unit managers, student employees, and university partners to support day-to-day business needs
Represents the department on business affairs and/or faculty affairs to the institution community.
Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.
Prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.
Assists in establishing financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.
Manages day-to-day operational needs of a department.
May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.
May supervise students.

Benefits

Insurance benefits beginning on your first day, with timely enrollment.
Retirement benefits with strong university contributions.
Paid vacation, sick leave, and paid holidays.
Tuition reimbursement available after one year of employment.
Free meal.
Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday and sick time and leave plans
Onsite childcare (Ames, Iowa)
Life insurance and long-term disability
Flexible Spending Accounts
Various voluntary benefits and discounts
Employee Assistance Program
Wellbeing program
Iowa State offers WorkFlex options for some positions. WorkFlex offers flexibility on when, where, and how you do your work. For more information, please speak with the Hiring Manager.