Business Administrator I

University of South Florida•Tampa, FL

10d

About The Position

The Business Administrator I position provides construction accounting and reporting support through the administration of accounts payable, accounts receivable, budget setup and closeout and related transactions within the Administrative Services Business Center (ASBC).

Requirements

This position requires a Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of fiscal related work experience; or a Bachelor's degree in no specific required field and three years of fiscal related work experience; or six years fiscal related work experience.
Thorough understanding of general accounting principles.
Intermediate proficiency with a strong emphasis on Microsoft Excel.
Adherence to tight deadlines and quick turnaround for accounting deliverables.
Strong organizational skills and ability to develop and maintain an organized structure, ability to work collaboratively in a dynamic environment where adaptability is imperative.
Accurate with strong attention to detail.
Strong written and oral communication skills.
Ability to effectively present information and respond to questions.

Nice To Haves

Bachelor's degree in Business Administration, Accounting or Finance or related field and three years of professional administrative or fiscal experience.
Familiar with FAST, Finance Mart, Oracle and other university applications.

Responsibilities

Manage the full accounts payable cycle from requisition requests to change orders, receipt of invoices to payment; including logging and reviewing invoices, matching to purchase orders, obtaining approval, and entering the invoices into the accounting system per service level agreement timelines.
Thoroughly review Requisition, Change Order/Additional Service Authorization requests and invoices for adherence to USF policies and appropriate documentation.
Submit new supplier requests.
Communicate with departments and suppliers to obtain required documentation and approval.
Investigate and resolve issues associated with processing of purchase orders and change orders working with departments and suppliers as needed.
Maintain spreadsheets tracking requisitions to purchase orders and invoice payments.
Resolve budget error issues with appropriate department contacts.
Process payment requests, reimbursement requests, and deposits as needed.
Track all required performance and payment bonds and notice to owners in accordance with capital program.
Oversee and reconcile cash transfers and collections for designated construction funds such as UMSA, USF Foundation, ensuring accurate financial monitoring and reporting.
Communicate project cash position to USF stakeholders including updates to dashboards.
Establish project budget in financial system and finalize project closeout memos, including detailed completion of required sections, to support project reporting and compliance.
Prepare, manage, and distribute major project status reports for USF Systems and organizational leadership, providing comprehensive updates on project progress and financial status.
Performs other duties as assigned.