Business Administrative Assistant

Vesco Oil Corporation • Grand Rapids, MI

9d

About The Position

Under the direction of the Business Manager and Assistant Business Manager, the Business Administrative Assistant coordinates and performs a wide array of business operational functions, including performing day-to-day duties, providing office staff support, generating and distributing reports, maintaining business information, and monitoring daily departmental business transactions

Requirements

• Strong knowledge of accounting principles
• Excellent understanding of data administration and support functions (collection, analysis, distribution, etc.)
• Experience in MS Office, specifically Excel, Word and Outlook. Must have at least moderate proficiency in Excel
• Excellent written and oral communication skills
• Excellent customer relationship skills
• Able to build and maintain lasting relationships with customers
• Excellent problem-solving and critical thinking skills
• Excellent listening skills
• Self-motivated, with high energy and an engaging level of enthusiasm
• Able to perform basic mathematical calculations
• High level of integrity and work ethic
• Excellent Attendance
• Attention to detail
• Flexible
• Team player
• 2+ years of experience with working in a business or financial management environment required

Nice To Haves

• Associate degree preferred or equivalent work experience

Responsibilities

• Posts weekly bank deposit
• Posts and applies credit card transactions
• Submits invoicing
• Audits credit reports and investigates and corrects errors
• Serves as back-up for customer order intakes
• Processes and submits customer concern logs as required
• Processes purchase orders, warehouse transfers, etc.
• Reviews dating of open orders and investigates issues if needed
• Processes billing for direct orders for select vendors
• Performs inventory audit and reconciliation of cycle count discrepancies
• Reviews and adjusts non-stock items in inventory management system
• Generates and distributes reports
• Provides general office support
• Performs other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree