Bureau Chief, Contracts and Acquisitions

Ohio Department of Administrative Services•Columbus, OH

9d•Onsite

About The Position

The Office of Contracts and Acquisitions (OCA) is housed within the Office of Legal and Acquisition Services and has the expertise and authority for creating agreements and contracts and overseeing the acquisition of goods and services for ODJFS. The mission of OCA is to meet and maintain the highest level of compliance with Federal and State laws, rules, policies, and procedures for acquisitions and contracting for ODJFS and to establish and maintain public trust and confidence in the stewardship of taxpayer funds.

Requirements

OPTION 1: 48 mos. trg. or 48 mos. exp. in delivery of employment & training related government programs, community or private industry human resource programs; 24 mos. trg. or 24 mos. exp. in supervisory principles/techniques; 12 mos. trg. or 12 mos. exp. in managerial principles/techniques.
OPTION 2: Or completion of undergraduate core program in public or business administration, social science, or human resource management; 24 mos. trg. or 24 mos. exp. in supervisory principles/techniques; 24 mos. trg. or 24 mos. exp. in managerial principles/techniques.
OPTION 3: Or 12 mos. exp. as ODJFS Program Administrator 1, 64291.
OPTION 4: Equivalent of Minimum Class Qualifications for Employment noted above.
Knowledge of public or business administration.
Supervisory principles/techniques.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Handle sensitive contracts with internal & external entities.
Write meaningful, concise, & accurate reports.
Interpret extensive variety of technical material in books, journals, and federal regulations manuals.
Efficient time management and multi-tasking skills.
Ability to facilitate meetings.

Responsibilities

Oversee agency activities in purchasing and support asset management.
Oversee and support the monitoring of supplier and agency performance and the identification and resolution of performance issues.
Serve as a liaison to the Office of Budget and Management (OBM), Office of Information Technology (OIT), and Department of Administrative Services (DAS) on contract and sourcing matters.
Provide authorization for DAS to enter into contracts with selected vendors on behalf of the agency after review of requests for proposals.
Ensure compliance with applicable state and federal laws, and agency and DAS procurement standards, rules, regulations, policies, and procedures; develops and/or recommends updates to agency-specific procurement policies and procedures.
Review proposed legislation and/or policy changes to determine financial impact and/or establishes sourcing and contracting procedures consistent with legislative/policy requirements.
Represent agency in meetings with legislators, state officials, and/or county officials regarding the Office of Contracts and Acquisitions (OCA) responsibilities and operations
Advise managers and officials of other agencies (e.g., County Departments of Job and Family Services) and other ODJFS program areas and offices (e.g., Office of Child Support; Office of Information Services) concerning contracts, sourcing, purchasing, financial management, and fiscal controls.
Investigate and resolve complaints and/or grievances pertaining to sourcing, contracts, or purchasing events.
Oversee approvals, issuances, awards, cancellations, changes, strategies, and services for ODJFS contracts, grants, memorandum of understandings, and interagency agreements.