Buildings & Grounds Administrative Assistant

HumanGood • San Diego, CA

35d • $21 - $24 • Onsite

About The Position

White Sands, a HumanGood life plan community (CCRC) in beautiful La Jolla, CA,
is seeking a full-time Administrative Assistant to join our Buildings & Grounds
team. As the largest nonprofit owner/operator of senior living communities in
California and one of the largest in the country, we are more than just a place
to work. We are here to ensure that our residents are provided with every
opportunity to become their best selves as they define it, and this begins with
YOU. You would develop awareness of residents’ interests and needs and assist
residents to maximize their independence.

Shift: Full-Time Monday-Friday 8am-5pm with an hour lunch

Pay Range: $21-$24/hr. based on experience

Requirements

• At least one year of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge, and abilities.
• High school diploma or equivalent
• Some college coursework or vocational school courses emphasizing clerical skills, including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling

Responsibilities

• Act as a liaison between departments for coordination of services;
• Prepares letters of correspondence, memorandums, reports, forms, invitations, and flyers
• Send out notices for meetings
• Creates agendas, prepares minutes, and distributes reports and materials for various meetings as required, using appropriate software
• Coordinates and updates the Director of Buildings & Grounds schedule and calendar
• Coordinates and updates Room Bookings relating to resident/department events, which includes creating work orders for event set-ups and breakdowns
• Schedules and coordinates staff and resident committee meetings; completes scheduling notifications
• Organizes and manages an administrative filing system to maintain federal and state regulations and other required administrative documents
• Maintains department office supplies
• Monitors and maintains supplies for the Resident Business Center
• Maintains confidentiality of information in conformance with HIPAA regulations
• Performs related essential duties as required

Benefits

• 20 days of paid time off, plus 7 company holidays (increases with years of service)
• 401(k) with up to 4% employer match and no waiting on funds to vest
• Health, Dental and Vision Plans- start the 1st of the month following your start date
• $25+tax per line Cell Phone Plan
• Tuition Reimbursement
• 5 star employer-paid employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees