Administrative Assistant - Phoenix Buildings

PCL Construction•Phoenix, AZ

About The Position

The future you want is within reach. Let’s build it together. At PCL Buildings Inc., part of the PCL Family of Companies (PCL), we don’t just build projects—we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry. We’re a team of builders who care deeply about what we create and who we build it with. That includes you. We are not only investing in what’s next in construction, we are investing in what’s next for your career. Here's how a Administrative Assistant - Phoenix Buildings for PCL Buildings Inc. within Phoenix Buildings contributes to our team:Responsibilities Supports day-to-day operations by performing administrative tasks for manager, department, or team. Develops and maintains customer-focused relationships with all stakeholders. Answers telephone calls and takes messages for manager, department, or team members. Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office. Manages email and calendars on behalf of others. Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information. Arranges travel, hotel, and car reservations and preparing travel itinerary. Orders office supplies for department as requested. Supports mail distribution and courier requests. (if applicable). Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable). Mentors and coaches entry level administrative support staff. (if applicable) Your Work Has Purpose Here PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Buildings Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background. We know everyone's needs are different, if you require accommodation during the application process, please contact [email protected] and include the position and location of interest.

Requirements

High school diploma.
3 years of experience as an administrative assistant.
Excellent verbal, written and interpersonal communication skills.
Ability to prioritize tasks and adapt to change.
Ability to act with discretion when handling confidential information.
Ability to effectively handle difficult situations and remain calm under pressure.
Ability to develop and maintain effective stakeholder relationships.
Ability to create, edit, proofread, and format documents/presentations.
Intermediate skills in Word, Outlook, PowerPoint, Excel, Adobe, and OneNote.

Nice To Haves

Associates or bachelor’s degree, diploma or certificate in office administration program considered an asset.

Responsibilities

Supports day-to-day operations by performing administrative tasks for manager, department, or team.
Develops and maintains customer-focused relationships with all stakeholders.
Answers telephone calls and takes messages for manager, department, or team members.
Ensures appropriate document control and compliance through filing, composing, and editing documents and reports for district office.
Manages email and calendars on behalf of others.
Assists with planning meetings and events, including arranging for catering, booking locations, and distributing information.
Arranges travel, hotel, and car reservations and preparing travel itinerary.
Orders office supplies for department as requested.
Supports mail distribution and courier requests. (if applicable).
Greets visitors and answering their questions, directing them to meeting rooms, and connecting them with employees. (if applicable).
Mentors and coaches entry level administrative support staff. (if applicable)

Benefits

Employee ownership opportunities that build long-term value
Annual discretionary performance bonuses
401(k) with company match
Industry-leading medical, dental and vision benefits
Prescription drug coverage and telemedicine services
Life, AD&D and disability insurance
Paid parental leave and family care support
HSA or FSA for healthcare, dependent care and transportation
Mental health and wellness support, including Employee Assistance Programs
Career growth pathways, leadership development and mentorship programs
Access to world-class training through PCL’s College of Construction and professional development courses
Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions