Building Automation Systems (BAS) Coordinator

Air Systems•Sacramento, CA

12h•$31 - $38

About The Position

Air Systems is seeking a BAS Coordinator to support the Building Automation Systems (BAS) service operations by coordinating service activities, dispatching technicians, supporting customers, and ensuring accurate billing and reporting. This role works closely with customers, technicians, engineering, and accounting to ensure efficient and timely service delivery.

Requirements

Knowledge of basic accounting principles
Proficiency in Microsoft Office
Experience with COINS preferred
Strong organizational, communication, and multitasking skills
Detail-oriented with strong problem-solving ability
Ability to work effectively in a fast-paced, team environment
Customer-focused with professional demeanor
Demonstrates a safety-first mindset and ethical conduct
Exhibits accountability, collaboration, and adaptability
Maintains professionalism under pressure
Works independently using sound judgment
Supports continuous improvement initiatives
Willingness to work extended hours as business needs require

Nice To Haves

Experience with COINS preferred

Responsibilities

Coordinate BAS service calls, work orders, and technician schedules
Dispatch technicians and confirm daily service assignments
Serve as the primary point of contact between customers and internal teams
Review completed work orders for accuracy, completeness, and timeliness
Prepare service work orders for billing in accordance with customer requirements
Research parts, materials, and pricing; resolve billing issues and discrepancies
Track parts, materials, and service documentation
Review and process payroll
Maintain COINS system data, Outlook calendars, and site/location records
Support BAM scheduling, renewals, and month-end reporting
Maintain billing logs, work order summaries, and non-revenue hour tracking
Provide inside sales support as needed

Benefits

Comprehensive health coverage (medical, dental, vision, prescription).
Telehealth access and HSA/FSA options.
Employer-paid Life, Accident, and Disability Insurance: 1.5 times your salary.
Generous paid time off, with increases each year + 10 paid holidays.
On-site employee gym and EV plugs and/or bike commuter benefits.
Opportunities for professional growth through educational assistance and career development programs.
A flexible work environment and culture that prioritizes team collaboration, work-life balance, and personal well-being.

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