Budget Support Specialist

Kentucky Personnel Cabinet • Frankfort, KY

4d • Onsite

About The Position

The Kentucky Department of Child Support Services (CSS), a department within the Office of the Attorney General, aids parents and custodians with minor children seeking financial support from another parent.

CSS is looking for a self-motivated and highly organized Budget Support Specialist to join our team to provide financial and analytical support to the Office of Administrative Services within the CSS Department.

The Budget Support Specialist will be responsible for:
Reviewing and monitoring cash receipts, expenditures, allotment balances and other financial elements submitted by contracting officials and other vendors for compliance with budget, contract terms and federal and state laws and regulations; and uses the eMARS reporting system.
Processing in eMARS reporting system and assisting contracting officials and other vendors with invoicing issues and providing training for correct submissions.
Monitoring invoice submissions for errors that could indicate fraud, waste or abuse of agency funds.
Maintaining documentation for all transactions in accordance with office processes.
Monitoring accounting process, and payables process to ensure compliance with budgetary guidelines, regulations, policies, and procedures.
Researching financial issues within the reporting system, correcting as necessary and forwarding to agencies for correction.
Creating ad-hoc queries to assist in daily financial operations.

Requirements

• Graduate of a college or university with a bachelor's degree.
• One year of professional experience in statistical analysis, accounting, auditing, planning, or a related field.

Nice To Haves

• Experience with statistical analysis, accounting and auditing
• Experience with eMARS and MIP (Monthly Invoice Portal) system
• Experience with billing processes and matters related to projects and/or grants
• Customer service experience
• Microsoft Office experience
• Experience working in a team environment

Responsibilities

• Reviewing and monitoring cash receipts, expenditures, allotment balances and other financial elements submitted by contracting officials and other vendors for compliance with budget, contract terms and federal and state laws and regulations; and uses the eMARS reporting system.
• Processing in eMARS reporting system and assisting contracting officials and other vendors with invoicing issues and providing training for correct submissions.
• Monitoring invoice submissions for errors that could indicate fraud, waste or abuse of agency funds.
• Maintaining documentation for all transactions in accordance with office processes.
• Monitoring accounting process, and payables process to ensure compliance with budgetary guidelines, regulations, policies, and procedures.
• Researching financial issues within the reporting system, correcting as necessary and forwarding to agencies for correction.
• Creating ad-hoc queries to assist in daily financial operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level