Budget Specialist

Texas Health & Human Services Commission•Austin, TX

53d•Onsite

About The Position

Under the direction of the Preparedness Management Unit Director, performs highly advanced (senior-level) budget preparation and financial analysis, consultative services, and technical assistance work. Work involves planning, developing, compiling statistics and reports, and providing consultative services and technical assistance to program staff on budgetary, operational, and fiscal matters for the Center for Health Emergency Preparedness and Response (CHEPR). Works with CHEPR and other agency staff to ensure Public Health Emergency Preparedness (PHEP) and Hospital Preparedness Program (HPP) fiscal activities meet the requirements of the federal cooperative agreement and DSHS guidelines and policies. Prepares and submits annual Federal Cooperative Agreement proposals, supplemental funding proposals, funding re-direction requests, and funding expanded authority (carry-forward) requests. Prepares 25% capital authority requests, cost estimates, revenue projections and other financial reports and analysis as needed. Monitors, reviews, and analyzes expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements. Recommends funding utilization strategies. Prepares special reports, graphics, and other data for the Regional and Local Health Operations (RLHO) Division Office as assigned. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment. Performs all other duties as assigned.

Requirements

Knowledge of the State of Texas's accounting, budgeting, or fiscal practices and operations
Knowledge of processes for developing state operating or federal grant budgets
Knowledge of grant management
Skill in monitoring, tracking, and reporting of agency funding sources and budgeted funds
Skills in computer software applications, including, but not limited to, Excel, Assess, WORD, CAPPS Fin, and other governmental financial applications
Skill in the use of advanced features of MS Excel to analyze large amounts of financial data
Ability to gather, reconcile, and analyze complex financial data
Ability to communicate effectively with others, both orally and in writing
Ability to establish and maintain effective working relationships with co-workers, managers, other agencies, and external stakeholders
Ability to adapt to changing priorities, manage time, and organize information
At least three years of experience in budget, accounts payable, or other related financial field.
At least two years of experience with the State of Texas financial systems.
At least one year of experience working with federal funds.

Responsibilities

Participates in the preparation of state and federal budget processes; PHEP/HPP Cooperative Agreement and other supplemental funding proposals, and compiles financial statistics and reports related to CHEPR's program operations.
Provides a variety of daily fiscal and administrative support activities, including purchase requisitions, travel management, personnel/position control, and financial policies and procedures.
Uses Microsoft Excel, Access, WORD, CAPPS FIN, and other governmental financial applications to perform essential job duties.
Serves as a subject-matter expert and resource to agency staff.
Prepares ad-hoc reports as requested.
Monitors and tracks expenditures and identifies any unusual financial activity to ensure program funds are expended in accordance with state and federal requirements.
Meets regularly with program staff to provide budget status reports.
Coordinates with the Centers for Disease Control and Prevention (CDC), DSHS Budget Office, Funds Reporting Unit, and Contract Management Section (CMS) to ensure established policies and procedures are being followed, and critical deadlines are met promptly.

Benefits

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS).

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